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How to create a subscription to a Report or Filter?

Raju Kris

My JIRA Admin provided me a filter (JQL Query) for all the stories/bugs related to my project. End of each business day I run this JQL query and export the data and identify if there are new issues or any stories/bug were removed from my object. I would like to automate this project.

I would like an email notification at the end of the day indicating all the new stories/bugs that were assigned to my project (i.e if the JQL fetches any new records, I should get an email at the end of the day)

Is this done through subscription? Or is there any other way to automate this email notification? In the JIRA Screen, Under Tools-> I do see only 'Clear Sorts'. Do I need special permissions to create subscriptions to filter?

Thank you

Accepted answers

All comments

Norbert Janssens

That depends on the way how your admin provided you with the JQL query. If he shared a saved filter with you he is the owner of this filter and needs to set up a email subscription on your behalf.

If he shared the JQL query only per email you can save that as a personal filter and define a subscription to that filter according to your needs: Receiving Search Results via Email

Hope that answers your question!

srikanth u

Yes, you can.

Please use the below query to get the details at the EoD.

1) Create a Query:

project = XXX AND issuetype in (Story,Bug) AND created >= -24h

2). Save this filter Query.

3). Go to Details and click on New Subscription

4). Now select the Schedule Daily and set the Interval as per your needs.

Enjoy

Chandan Gupta

is there any way this subscribed report send JIRA Results in Excel as attachment.

Roberta_t1e5kc

How does the owner of the JQL query can setup an email subscription on behalf of somebody else? It seems that the subscription can only be assigned to groups not individuals, is this correct?

Thank you,

Roberta

Sandeep Nair_emhxi5

For sending the subscription to someone else, you've to create user groups in Jira first(Need admin rights).
Then select the group under the recipient's list for the subscription.

Probeer

Have you got the answer for same? I am also looking for the same.

Chandan Gupta_3x9zgf

Not Exactly

Jim Kellams

I got this, but need to have the subscription go to multiple users. How do I do this?

Jaron Stevenson

I believe you would need to have the subscription send to a group with the people you want it to go to. If you aren't an administrator, you will need to work with one to set that up.

-Jaron

Probeer

Hi Jaron

Do you have solution for my question? How can I send the attached xlsx or CSV of subscription?

Jaron Stevenson

I'm not sure I understand your question. You're looking to send a file representation of a filter on some kind of schedule?

I don't think this functionality is available out of the box, the subscription functionality just sends a formatted list via email, but you can export the results of a JQL query to a CSV file manually and send that.

Or, if you have API access, you could use /search (https://docs.atlassian.com/software/jira/docs/api/REST/latest/#api/2/search) to retrieve all the issues for a particular JQL query, format the data however you like, and send it out.

Vikramjit Singh_1hv68d

@Sandeep Nair I have created the group to whom I want to send this email on daily basis.But, I'm not able to see the options of adding the recipient's group in this list for the subscription. Kindly share the link or snapshot.

John Funk

Hi @Raju Kris - Did you ever get this solved?

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