Ad-hoc-workflow restrictions

Fabian Toth

Hi,

we evaluate the usage of the ad-hoc-workflows plug-in within our Confluence Wiki.

Actually if I add a workflow to a page, every user which have access to the page have also access to the menu point "edit workflow" and can edit the workflow within the page. Is there a possibility that only a determined user group can edit the workflow?

Thanks for your help,
Greets
Fabian

Miguel Reimer

Hi Fabian,

When adding a workflow to pages individually through add..workflow, any user with edit permissions for the page can edit the workflow. There is no way to restrict who can edit the workflows added in this way.

However, we also offer what are called space workflows and label restricted space workflows, which are controlled through the "Workflows" page in the Space Admin. Space workflows are automatically applied to all pages in the space and only space admins can edit them. Similarly for label restricted space workflows, they are automatically applied to all pages in the space if they have the label specified in the workflow and only space admins can edit them.

Space workflows also have the added benefit that if you want to change the current workflow, you only have to edit it through the Space Admin, instead of on every page using that workflow.

We find that most clients use space workflows so that they have control over who can edit the workflow and that its easy to manage that way. Some clients use the page workflows by adding a workflow to each page on its own, but for the rest, they often only use page workflows for testing and designing workflows.

If you have further questions, please follow-up on the support ticket that was created when you emailed us.

Thanks,
Miguel