Global Due Date Organization

Question

So I have been working to get my entire team functioning in trello and it's working!

One semi constant issue is creating rules for every single board and every single list to organize the cards by due date. Since we are doing nearly all tasks based on due dates and using the board view most commonly, we like to see the items in order of due date BUT anytime we make a change to any board or list it seems like we have to create a bunch of automations to fix this.

Is there some sort of "global" automation I can put in place that organizes all lists in our workspace by due date? Can we have that be anytime any item is moved, created, or a due date is changed? What would work best and is that even possible?

Thanks! (Mike? haha)

Oleksandr · Answer

Hi!

Trello's built-in automation does let you sort by due date, but you're right — you have to set it up per list, and it only triggers on specific events. There's no native "global, always-on" sort.

A cleaner solution for this is the Board Assistant Power-Up: https://trello.com/power-ups/685016dd47b5654ae385bba6

It has an Automatic sorting feature that keeps cards sorted continuously — not just on a trigger. You set it once per list, and it stays sorted. As you can see in the screenshot, Due date is one of the available criteria, and you can set sort direction (ascending/descending) per list.

There's also a Global rule for the board toggle at the top — which lets you apply one rule across all lists at once instead of configuring each list separately.

Mike - Dreamsuite Consulting · Answer

Hi Again @Prestige Bot

There are 2 key automation triggers you need to be covered and you can enable the same automation on all boards:

* When a card is added to list "{*}", sort the list by due date ascending
This ensures that the automation triggers when a card is added to any list.
You can go 1 step further and include/exclude lists with regex...
When a card is added to list "regex:/To-do|In Progress/i

* When a due date is set in a card, sort the list by due date ascending

In terms of making this future proof. Using wildcards means that you are protected against list name changes.  The only thing you will have to really update is when you create a new board, to enable the same automation on the board.

Top Tip. Create an automation library called Global and add the automations to it.