Tracking Number of Checklist Items Marked Complete

Question

Hello -

I am needing to track the number of checklist items marked as complete during specific time frames. We've tried using Screenful, tried using a custom fields to increase a number each time a item is checked off, tried Blue Cat. These didn't work.

Is there a power-up, function, or feature that would help me achieve this?

Carolina Lopez_rbdu5v · Answer

Thank you for the details! Unfortunately, there isn't a feature to count checked items within a specific time period. I also searched for Power-Ups but couldn't find any.

As a workaround, you can set up a scheduled automation that creates a card each month. Additionally, create a rule to copy each checked item and combine it with the automation that counts the items in a Custom Field. Below are examples for your reference:

every month on the 1st, create a new card with title "Checklist items completed {monthname}" in list "List 3"

when an item is checked, find a card titled "Checklist items completed {monthname}", add item "{checklistitemname}" to checklist "Items", and increase the number in custom field "Items count" by 1

I used these documents to create the rules:
Automation variables
Use the find and lookup actions with automation

If the workaround isn't helpful, you can also contact a Solution Partner to ask for customization and check if they can achieve something similar with API. You can browse the Atlassian Partner Directory, where you can filter by Trello and your location.

Brad Gibson_6nlx2f · Answer

Thanks for your response.

Yes, we're able to track using that automation rule - however, if we wanted to check say how many checklist items were completed in February, or Q1, or last week, etc. I'm unable to find a way to track that during a specific time period.

Carolina Lopez_rbdu5v · Answer

Hi @Brad Gibson, welcome to the Atlassian Community!

Could you please provide more details about what you're trying to achieve?  I could count the checked items with Trello automation and Custom Fields using these rules:

when an item is checked, increase the number in custom field "Count" by 1

when an item is unchecked, decrease the number in custom field "Count" by 1

If you need something different, please share more details about your use case with us.