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Triggering Email from Confluence with data from multiple forms using Confiforms IFTT rules

Karthikeyan Devi

Hi Friends,

I have 2 forms in my confluence page, 1st form contains the basic details of the User and the 2nd form contains the access for various applications.

For Example:

Form 1 has the following details

Emp Name, EMP ID, EMP Email

Form 2 has the following details

EMP ID, App Name, Access Level (Read), Access Level (write)

Form 2 is used in Form 1 as "SMART MULTI ROW"

Now, I want to send email to the user when the table is updated after providing the access to the user

When tried I am getting 1 email for Form1 data and another email for Form 2 Data.

Can someone help me to trigger only one email which has the info from both the forms.

Accepted answers

All comments

Alex Medved _ConfiForms_

You can set up a "Send email", ConfiForms IFTTT macro to send an email

However, I am not sure I understand WHEN do you want to send an email?

When exactly an email should be sent?

Karthikeyan Devi

As i mentioned in the request that ?I have 2 confiforms to manage the data.

First Confiform is used to take in the request from the user for Application Access

Second Confiform is used to update the application name and the level of access provided to user.

So, the email should be triggered when the second confiform is submitted and a record is created.

Also, I want my email to have the Data from firms confiform and second confiform

Below is the Example:

Confiform 1

User Name : Will Smith

User ID : WS01

Email: Will_smith@nobody.com

Confiform 2

USER ID: WS01 USER ID: WS01

APP NAME : Jira APP NAME : Confluence

Access Level: Admin Access Level: Admin

Email to be triggered with below information upon onCreated event is triggered in the Form 2

User Name: Will Smith

User ID: WS01

Email: Will_smith@nobody.com

APP NAME : Jira, Confluence

Access Level: Admin, Admin

Alex Medved _ConfiForms_

I do understand that you have 2 forms, no need to repeat that and I do understand that you use smart multi-row to enter data into the second from, while submitting the form1

What is unclear is when to send an email - for each row in the form 2 or when the form 1 is submitted and there should be just one email and it should include the data from the form 1 and from the form 2

Now I understand that the email should be sent when form 1 is submitted, so put the ConfiForms IFTTT to send and email into the form 1

You will be able to access APP NAME and Access Level through the smart multi-row field.

Tell me the field names for the app name and access level, as well as the name of the smart multi row field and I will putthe expressions that you will need to put to render the values for:

APP NAME : Jira, Confluence

Access Level: Admin, Admin

Karthikeyan Devi

Hi @Alex Medved _ConfiForms_

As i mentioned earlier I have 2 forms and form 2 is an integral part of form 1 using smart multi row.

I wanted to trigger the email with all the Fields from Form 1 and Form2 when the Registration Form is submitted and my IFTT is placed inside the Form 1

Below are the fields per form:

Form 1:

Username

UserID

Form 2:

AppName

AccLevel

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