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Comala workflow - Is it possible to have one task assigned to a group of users?

Roberta Bortolotti

Hi,

Hope all is well.

I was wondering if there is a way to assign one task to a group of users and have the workflow transition to the next state only if all users of that group complete the task. Basically, it is a bulk assignment of the same task to multiple people but have a restriction to transition only after everybody is done with their task.

Thank you.

Accepted answers

oliver cuesta

Hi Roberta,

Assigning groups to Workflow tasks is not something that can be currently done in Comala Document Management for Data Center.

As an alternative to your business case I'd try replacing the task with an approval and set it up as 'Set all reviewers that have to approve' adding the desired group in 'Automatically assign groups' as shown in the screenshot below:

new image.png

I hope that helps!

Best regards,

Oliver

Appfire Support

All comments

oliver cuesta

Hi Roberta,

Assigning groups to Workflow tasks is not something that can be currently done in Comala Document Management for Data Center.

new image.png

I hope that helps!

Best regards,

Oliver

Appfire Support

Roberta Bortolotti

Hi @oliver cuesta ,

Thank you for your response. This actually doesn't help because I can't hide the 'Reject' button. I don't want to give the users an option to reject.

Any other suggestions that could help the case?

Also, is this a feature that the Comala team could add?

Thank you,

Roberta

oliver cuesta

Hi @Roberta Bortolotti!

While assigning a workflow task to a group of users is not something currently supported and using approvals is not an option for you, perhaps you can try assigning it through workflow markup as shown below:

{workflow:name=Group Task Workflow|key=3571792}
  {workflowparameter:Reviewers|edit=true|type=group}
    group1
  {workflowparameter}
  {state:init|colour=#00B8D9|submit=In Progress}
  {state}
  {state:In Progress|completed=Approved|taskable=true|updated=init}
    {task:name=Review Task|assignee=@Reviewers@}
  {state}
  {state:Approved|final=true|updated=In Progress|hideselection=true}
  {state}
{workflow}

This will create a different task for each assignee.

Kind regards,

Oliver

Roberta Bortolotti

Thank you, @oliver cuesta

Let me try that.

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