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Sharing documents from Confluence

Alice_2num0b

I have a lot of attachments of word, pdf and jpg files to Confluence which I need to quickly & easily email to individuals who do not have access to my Confluence instance. I know I could download the file, then drag/drop from my downloads folder, but this is 3 steps and I'm hoping for a 1 step solution. Ideas?

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Stephanie Arnaud

Hi Alice!

There is no quick and easy way to do that at the moment. You can try some workarounds though, but as I don't know exactly what your use case is, I am not sure they'll work out for you. You could grant anoymous access to the space where your attachments are located (you can refer to the question here: https://answers.atlassian.com/questions/95242/how-to-grant-anonymous-access-only-to-a-single-page-in-confluence), and then anonymous users would be able to download these files directly from Confluence, so you would only have to share a link with them. I'd agree that this is some heavy upstream work though.

I would be interested in getting to know more about what you are trying to achieve, as we are currently thinking about ways to improve the whole attachments experience in Confluence. If you'd like to have a quick 30 mins chat about this, please drop me an email at: sarnaud at atlassian dot com

Cheers!

Alice_2num0b

Stephanie provided a great fix for the short term, using the Share Attachments add-on: https://marketplace.atlassian.com/plugins/com.keinoby.confluence.plugins.share-attachments

It sounds like Atlassian is working on upgrading features regarding attachments in Confluence, however if you're like me and needed a solution immediately, the Share Attachments add-on is a good holdover. The add-on is basic and doesn't yet integrate with Atlassian's attachments macro, though I've requested this as an upgrade.

Gorka Puente {Appfire}

Hi Alice,

Yes! We created an issue with your request, so I think we'll solve it quick!

Regards,

Gorka

Gorka Puente {Appfire}

Now, Share Attachments is integrated with Atlassian's attachments macro

https://keinoby.atlassian.net/browse/SA-2

Cheers,

Gorka

Bryan Smilk

The user wants to be able to have some type of integrated email client that would allow for documents to be emailed right through their instance, correct?

Alice_2num0b

That would be great, yes. Most importantly - being able to share an attachment without having to download it to your computer first. Something as simple as copy/paste or drag/drop from your instance in to an e-mail. An integrated e-mail client could work well.

Bryan Smilk

I would love to see a list of plugins you have already used in order to try to acheive your goal, or have you researched and nothing was aval?

Also are you using Ondemand or Hosted instance?

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