How to auto-schedule to populate dates on all your jira tickets based on Durations?

Muhammad Usman Riaz

Hi, 

We in our company are using JIRA enterprise and have quite a big program that we're managing on the Advanced Roadmaps. Our Issue type hierarchy is as follows:

Project: Representing the Market in scope (UK, Ireland, Iceland etc.)

Initiative: Phases of the project (Ideation, Transition Initiation and Planning etc.)

Epics: High level steps to be conducted in each phase (Establish project team, create project plan etc.)

Tasks: A more granular breakdown of steps in epics. Tasks are not always utilized. 

We have a lot of tickets in our Project portfolio and only have durations for each activity (10 days, 20 days etc.). To populate the Start/End Dates, we take the duration and start adding it to the Start Date, to come to an End Date. And we have to manually do this for all the tickets which is quite a time-consuming process. 

My question is, if possible, how can I use the Auto-Schedule feature to take the durations of all activities listed and automatically populate all the dates in my tickets on the roadmap.

Please feel free if you need further clarification and thanks in advance for the help.

Mark Segall

Hi @Muhammad Usman Riaz and welcome to the community!

Auto-Schedule is more intended for sprints.  For what you're trying to do, you probably want to leverage automation.  To help with this, I just need to know if your duration field is numeric or actually capturing as "n days".  The answer would have an impact on the rule, but as a base, it would work something like this:

• TRIGGER: Field Value Changed (Duration, Start Date)
• ACTION: Edit Issue (End Date)

  • {{Start Date.plusDays(Duration)}}

This rule would trigger when the Start Date or Duration is updated and set the End date accordingly provided the duration field is numeric.  If it's a text field, we'll have to add a bit to the smart value.