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Simple approval workflow not displaying after Confluence upgrade

stuartu

I upgraded a clone of our Confluence 3.2.1 --> 3.5.13 --> 4.2.4 last week. It is stable and works fine with the exception of the simple approval workflow.

If you look at the below attachments, you will see the 'Approvals: Edited Reviewed Signoff' and the 'Published' section is not showing in Confluence 4.2.4

The Adaptavist Essentials Plugin Pack has been installed and licensed, and I see no errors in the catalina.out file. Can someone point me in the right direction where to start looking.

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Miguel Reimer

Hi Stuart,

A number of things have been changed around and improved in Ad hoc Workflows 3.2+ compared to older versions. One of those changes is that the "workflow line" below the page title has been moved to a "button" that is added on the left side of the standard confluence buttons. Similar to the "Tasks" button that is visible in your 2nd screenshot.

I'm not sure what version of Ad hoc Workflows you are upgrading from, but as you have been a longtime client, I'm guessing you are using what we call "2.0 Workflows" or "Space Approvals". In 3.2+, support for both options has been removed, but both can be upgraded to use standard workflows. To upgrade them, please see https://www.adhocworkflows.com/display/AWP/Upgrade#Upgrade-Upgradingfrom3.0

Thanks,
Miguel
Comalatech

stuartu

Hi Miguel,

Thanks very much for your response.

We are using the 3.0.2 workflow plugin.

Under the 'Quality' Space, I selected Space Admin, Workflows. The 'Simple Approval Workflow' is a Global Workflow Template, and it needed to be made active.

I now see 'Draft' on the pages (which is a good start), but they should be 'Published'.

The link you sent indicates the workflow needs to be changed for version 2.0, but do we need to change it for 3.0.2 so our pages show the correct state?

Our markup is as follows:

{workflow:name=Simple approval workflow|key=com.comalatech.sample.approvals.01}
{description}
Simple approvals workflow with two states (Draft and Published). Staff edit pages but a change to a page is not visible to non-team members until someone in the edit team approves it.
{description}
{state:Draft.|approved=Published}
{approval:Approval}
{state}
{state:Published|final=true|rejected=Draft.|updated=Draft.}
{state}
{workflow}

I also tried 'Initializing' the space (did not override current state), but they still come up as Draft, not Published.

Miguel Reimer

Hi Stuart,

Based on the screenshots you provided, the "Simple Approval Workflow" template you saw is not the workflow that you are using. It is just a leftover template from installing Ad hoc Workflows.

Also from the screenshot it looks like you are using "Space Approvals" instead of "2.0 Workflows" as I had initially thought, so yes you will need to "convert" them before you upgrade Confluence or Ad hoc Workflows. To convert them to workflows, please follow the directions here: https://www.adhocworkflows.com/display/public/AWP30/Upgrade#Upgrade-UpgradingSpaceApprovals

Once you confirm the workflow is working as expected, you can upgrade Confluence and Ad hoc Workflows, without having to further change the workflow.

If it is not working as expected, please let me know as we need to have it working correctly before you upgrade everything.

Thanks,
Miguel

stuartu

Thanks. I cloned our Wiki environment again, and was upgraded our space approval to workflow.

Just one final question,... when I add a trigger to send an email, such as in this example:

https://www.adhocworkflows.com/display/public/AWP/Lesson+4+-+Adding+Triggers#Lesson4-AddingTriggers-Sendinganemailnotificationwhenapageisreadyforfinalapproval

I get an error saving it stating: Unknown macro: {send-email}

I presume this macro should be in Administration, User Macro section?
Can you point me to the code for this macro?

stuartu

That's done it! Miguel, your a star!

Thank you so much for your help with this.

Regards

Stuart.

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