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Tempo Team Leaders can approve own timesheet?

Daniel Puyau

Tempo v7.6.3

We have set up our teams and have noticed that if a user is a Team Leader in a group (Call it Group A) they have the ability to Approve/Reject their OWN timesheet even if they AREN'T listed as a MEMBER of Group A.

Example: John Smith is a Senior Developer and the Team Leader of Group A. (He is NOT listed as a member so if you look at the TEAM VIEW of Group A, John is NOT listed.) When John enters his time for the week and clicks GET APPROVAL he is able to submit the time to his manager. However, unlike users who are NOT Team Leaders on any project, his Workflow does not become greyed out and he has the option to Approve or Reject his own timesheet in the USER TIMESHEET view.

Is this a bug, how it's designed, or am I missing a configuration somewhere? Thank you!

Accepted answers

Susanne Götz [T1

Hi Daniel

this is the behavior as designed, see also https://tempoplugin.jira.com/wiki/display/TEMPO076/Timesheet+Approval+Process (page bottom) for a few statements/ examples to clarify the Timesheet approval.

Kind regards,
Susanne

All comments

Susanne Götz [T1

Hi Daniel

Kind regards,
Susanne

Daniel Puyau

Regarding the following statement, this is where I am confused:

There is also the case where a Team Leader (for example John) approves his own User Timesheet, e.g. chooses himself as a reviewer in the Get Approval dialog.

When Team Leaders click the GET APPROVAL, even if they set the reviewer as their Supervisor, they can STILL approve/reject their own timesheet. This doesn't seem logical? I could understand if they had selected themselves as the reviewer and thusly had those approval options, but the way we have it set up they aren't even showing as a possibel choice to be a reviewer.

Maybe I am missing something, but I can't imagine where any company would want an employee to approve their own timesheets? Especially if said employee is hourly and has the possibility of running up Overtime. If that were the case, then there would be no reason to even HAVE approvals.

Susanne Götz [T1

We will release changes for this behavior in Tempo Timesheets 7.9. Then ist will only be possible for a user to approve his own timesheet if he has the "Approve Timesheet" permission for a Team he is a member of.

Daniel Puyau

Thank you Susanne. That seems like a logical enhancement and we look forward to it!

Daniel Puyau

Hi Susanne!

I hope this finds you well. We recently upgraded to 7.9. In fact, we are on 7.9.1.2 to be specific. However I do not see a setting that prevents Team Leaders from approving/rejecting their own time as outlined in the above thread. Can you direct me to where this is configured? Thank you!

Sverrir Tynes [1

Hi Daniel

If a user has Approve Timesheets permissions he can approve timesheets for all Team members. if he is a team member in a team that he has Approve Timesheets permission he can approve own timesheet. So to prevent a user can approve own timesheet don t give the user this permission in a team that he is a member.

Earlier today we released a fix affecting Timesheet Approval process so I sugest that you upgrade
https://tempoplugin.jira.com/wiki/display/TT/Tempo+Timesheets+7.9.1.3+Release+Notes

Sverrir Tynes
Tempo support

Daniel Puyau

Thank you for your response. However you must have missed my original scenario. Our team leaders are NOT members of their groups. JUST team leaders. Yet they can still have the option to approve their own time. And the release notes for 7.9.1.3 don't mention anything that seems to fix the below scenario?

Example from original post: John Smith is a Senior Developer and the Team Leader of Group A. (He is NOT listed as a member of Group A so if you look at the TEAM VIEW of Group A, John is NOT listed.) When John enters his time for the week and clicks GET APPROVAL he is able to submit the time to his manager as designed. However, unlike users who are NOT Team Leaders on any project, his Workflow does not become greyed out and he has the option to Approve or Reject his own timesheet in the USER TIMESHEET view.

Sverrir Tynes [1

Hi Daniel

I m not able to reproduce this on my test instance. I suggest that we continue this in our support channel where you can share some screenshots in a private support request.
https://tempoplugin.jira.com/wiki/display/TT/Tempo+Timesheets+Support+Home

You can also send a mail to support@tempoplugin.comand we can schedule a web meeting so we can complete this.

Sverrir Tynes
Tempo support

Daniel Carper

Seems the UI has been updated since then... There is no longer a [get approval] button, and I'm unable to approve my own timesheet for a team that I am leader of and also a member.. Thanks for the help

Bryan Gintz

Also seeing this confusing behavior :-/

Mathy

This behavior was changed in version 8.10, the latest version it is possible to do this with is 8.9.2

From the release notes:

To ensure accurate reporting and data transparency, users with the Approve Timesheets permission can no longer approve their own timesheets.

https://tempoplugin.jira.com/wiki/spaces/TT/pages/409206788/Tempo+Timesheets+8.10+Release+Notes

Please make this possible again Tempo... (perhaps through a configurable option if there are people who have issues with this?)

Bryan Gintz

This seems to be a very rigid implementation, especially for small companies like mine where I want to track my own time AND don't want to have to create another user just to approve that time. Are there any plans to make this a permission (e.g. "User has right to approve own timesheet") as opposed to just taking it out altogether?

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