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Archive a page in confuence

Dinoj D

Is there any method to archive a page(s) in confluence?

Thanks!

Accepted answers

Mick Davidson_o2ws6w

Dinoj,

Yes, you can do that. I regularly moved whole sets of pages to our archive space. It's never a problem. And you can move them back again if necessary, though you do have to remember where they came from.

Cheers.

All comments

Peter Van de Voorde

Hi Dinoj,

You could set page restrictions so only the administrator could see it, look here for more information : https://confluence.atlassian.com/display/DOC/Page+Restrictions

You could also simply delete the page, it will still be available in the trash bin under the Space Admin (if you remove it from the trash bin it's gone)

Best regards,

Peter

Mick Davidson_o2ws6w

Dinoj,

There isn't any built-in functionality for this, so you have to do it manually.

You could consider doing the following:

creating a seperate space for archived content
moving all the old content there.

If you do that, and then set that space to be 'Archived' (in the space admin area), then the content won't appear in the normal search results.

Users have the option to add archived spaces to the search, but only after they've run the initial search.

This means they can still access the content, but it won't clutter up the current search results. Obviously you would have to set permissions on the archived space to allow users to see it.

Cheers.

Dinoj D

Thanks Peter.

One question to Mick, If we archieve a space then we can move pages to archieved space?

Or we need to make the space as "Current" and then move the pages?

Thanks.

Horst Gutmann

Could you please elaborate a little bit on how you define an "archive" for old pages? This can be as simple as moving the pages to another page or creating a container-page within a space to move "old content" under.

Mick Davidson_o2ws6w

Dinoj,

Cheers.

Davin Studer

Instead of "remembering" you could specify where the page originated with labels.

Midori

@Peter

I'm against deleting content (unless you are 100% sure that it was a draft that will not be needed ever in the future).

The Archiving Plugin archives your outdated pages totally transparently and offers a much more convenient and repeatable process for these type of problems.

Midori

@Mick

you do not need to do the archiving work manually. Use the Archiving Plugin. It does exactly what you wrote (creates a separate space, hides that, copies pages there and allows freely experimenting with the permissions) and offer many features to make it automatic and simple.

Midori

Or just save all the efforts and use the Archiving Plugin for Confluence and let it "remember" instead of you.

It will create the archive space automatically for you, it will also make sure that the archive space is hidden (not cluttering your search results, for example) and remember the original location of the page structure by re-creating the original page tree in the archive space.

And it does it fully automatic in the background.

Read the documentation

Jack Brickey

Archiving Plugin is great if you are using Server but no so if on Cloud. The 'create your own archive space' works fine in the cloud and it is free. smile

Scott Paden_hevylq

I didn't see an "Archiving Plugin" for Confluence Cloud. Does an alternative exist for Confluence Cloud?