Set page restrictions to all pages

Michael Haverbier

Hello,

using Comala Document Management, we add page view restrictions based on specific states.

So there are already quite some pages which can be viewed by only a special group.

We want to add another group to be able to view all these pages.

Is it possible to set the view page restriction for all relevant pages (easy or at once)?

Jorge Merino

Hi Michael!

There is a trick called 'cascade workflows' in Comala Document Management that will allow you to fire a trigger for specific pages in the whole space. I think that's exactly what you are looking for. 

• Edit your workflow in markup mode. Add a trigger like the following one to your workflow:

  {trigger:labeladded|label=restrict|state=Approved}
    {set-label:restrict|children=true}
    {set-restrictions:type=Edit|group=group1, group2}
    {remove-label:restrict}
  {trigger}

When this label is added to a page (I suggest the 'home' page - but make sure it is in the Approved state)

This trigger will fire when the label restrict is added to the page, this results in the following actions:

• It will set the label restrict to its child pages,
  • This is where the cascade happens - this causes the trigger to fire on the child pages
• It then sets restrictions
• and then remove the restrict label

Two things to note:

• You will not see the label on the page because it is immediately removed
• You will need to wait some time (depending on the size of your space) for the cascade to take complete effect

If you need help implementing cascade workflows in your set up, do contact our support team at https://comalatech.jira.com/servicedesk/customer/portal/1

All the best

Jorge