Tracking Attendance and Projects

Question

I work with a number of open source communities and their governance model in some instances requires that we track attendance to meetings and "Project Representation" at meetings to determine election/voting eligibility at the end of the year.

Is there an existing macro that can support something like this?

Essentially I need a way to track the number of times someone has checked in to certain meetings independently and a way to define a "Project" and track how many times that project checked into those same meetings.

I'm still a bit new to confluence, so I may not know all of the terminologies / available macros.

Thanks in advance!

Lukas Gotter _ Meetical · Answer

Hi Casey,

A little late to the party, but here are some suggestions from my side.

For the attendance list, you could use a table with (/) and (x) symbols to track attendance instead. Or you use a status macro.

However, it also seems to me, that using Empty Tasks now is an option, since the newer versions of Confluence, both Server/DC and Cloud, do not show empty tasks in reports anymore.

You might also have a look at our App Meetical Meetings, which includes a participant list macro to get the participants from the Calendar and show them in a dynamic list.

I hope this helps. I'd be very curious about this use case, would be great if you want to get in touch with me!

Many greetings

Lukas

Benjamin Erhard · Answer

I have the same issue:

I want to have a overview of all invitees and a status if they were in the meeting.
 - using task is not a solution, because this is not a TASK and the Task Report will then show only empty task....

- using the User List Macro, is not ok, because the colleagues in the meeting are not allowed to be a dynamic list. Because the Meeting minutes should show the information at the time of the meeting and not the current status.

so my final idea is custom user macro... :-(

but I don't want do create this on my onw, because this is a common requirement from my point of view.

Eric T_r210lc · Answer

Hi Shannon, Question for you, the problem with Check list, is if it's used for the attendee list and then you have tasks below, when you use the Task Macro on another page to pull in all tasks it shows the attendee list as tasks to do (for those who didn't attend the meeting).

Any thoughts around that?

Thanks.

Eric