📣 Early Access: Improved space access management with new Confluence roles

[#1]

Hello Confluence Admin Community, 

We’re excited to share a new way to manage space access in Confluence — using roles! You’re invited to join our Early Access Program (EAP) and be among the first customers to explore and provide feedback on this new feature.

Sign up for the EAP now ➡️

Roles make managing user access more consistent, predictable, and scalable. Each role has a different set of individual permissions associated with it, giving admins confidence in what each user can do.

Say goodbye to cognitive overload with the current granular permissions table in Confluence, and hello to improved user management with roles!

Here’s what you can expect...

Simply choose a role

Within the Users table, the 14 individual permissions checkboxes (😱) to assign access to each user will be replaced with a single role selector. You’ll see this change in both individual Confluence spaces and Default space permissions (which are applied to all new spaces). Learn more about Confluence roles.

View each role’s individual permissions

From the Users table, you can easily audit all permissions associated with a role and make changes if necessary.

Automatic role assignment

When this experience arrives, all users whose current permissions map directly to one of the new roles will automatically be assigned the role, so you don’t have to.

All users whose permissions don’t directly match a role will retain their permissions and be described as having “Custom access”. You can switch them onto a role at any time.

Assign roles to user classes to manage access at scale

Assign roles broadly to different classes of users like All Confluence users or All Confluence admins, regardless of group membership. These sit alongside user groups and will start with no access by default.

Manage it all from a single screen

Instead of three separate tables to manage permissions for users, groups, and guests, you now have a complete view of access on one screen.

How to join the EAP

➡️ Sign up today for exclusive access to the new role-based space access management experience.

Please note: In order to participate, you’ll need a site admin or organization admin on your Confluence site to sign up for this EAP. Interested in the Early Access Program, but not an admin? Message your admin to sign up!

EAP program details and eligibility

• The EAP is set to launch around November 20, 2024.
• Customers on Standard, Premium, and Enterprise editions of Confluence are welcome to participate.
• In order to participate, you’ll need a site admin or organization admin on you Confluence site to sign up for this EAP.
• We will limit the number of participants for this EAP so that we can properly manage the feedback that comes in as part of it and will reach out to your team if you’ve been accepted into the program.
• Throughout the EAP, we will use a private community group to communicate with all participants. We ask that you provide feedback on the feature and insights about your experience, including about usability and performance.

We are committed to making managing permissions in Confluence using roles the best it can be, and we are eager to receive your valuable input. If you have any questions about the EAP or how roles will be used to manage permissions in Confluence, please comment below.

Marie Casabonne

Senior Product Manager, Confluence

[Muhammad Fahad]

Good stuff @Marie Casabonne . Thanks

How the licensing will work for Viewer access?

[Kristian Klima]

That sounds promising especially for a site that mixes product docs and intranet spaces...

Question, though... would it possible for marketplace apps to take advantage of roles?

For example, only role XY can use Amazing App...

[Marie Casabonne]

Thanks, @Muhammad Fahad ! There are no planned changes to licensing. If your curious what access level Viewer will have (in addition to 'view content'), you can see the breakdown of permissions here.

[Gal Fatal]

Great news

[WW]

It would be extremely helpful (actually vital) for us for there to be a Organization level Viewer role that a group could be assigned to and that could never be more than read-only, regardless of any permissions granted anywhere else in the Organization.

Is that possible?

[Michiel Schuijer]

Great news. Been waiting for something like this for a long, long time.

Would be nice if Atlassian Teams could be granted a role, so teams can manage their own members in the teams and then assign roles as well, which would allow for better access management (possibly), and would require less dependency on IT/system admins.

[Kristján Geir Mathiesen]

I am very interested in this, @Marie Casabonne 

[Jonathan Smith]

Can you please move the "add users/groups" search bar back to the top of the screen while you are at it?

[Roger]

When will "Improved space access management with new Confluence roles" approximately be released for Data Center?