Yulia Lenina _AppFox_ Community Champion

Great article @Patricia Modispacher _k15t_! Keeping Confluence content structured and up to date can be a challenge, but Aura and a few best practices make a huge difference. One approach in Cloud that works well is using separate spaces for drafts and approved documents, with different access restrictions. This way, only…

@anonymouse welcome to the Community! As @Kristian Klima mentioned, you can do it using our app, Workflows for Confluence. You can set a time period after which the status will be changed to "Old Content", plus you can specify what to do with this page (notify someone, add label, or do anything else). In the report you…

@Kristian Klima thanks for mentioning our app, Kristian!

We at AppFox use Scroll Viewport too for our public-facing product documentation. Paired with our Workflows for Confluence, which helps separate drafts from ready and approved documents and set up approval process and cross-publish it automatically to a space available for a wide audience, it works amazing.

Hi @Abubakar Khan , and welcome to the Community. I agree with @Kristian Klima too - it really depends on your goals and gaps/pain points you're having right now. As a best practice, implementing a clear structure and defined processes is essential, especially if your company needs to comply with ISO, FDA, or other…

Hi @Otis Hill That sounds like a great plan! Confluence is an excellent choice for creating a structured and secure customer knowledge base. Based on best practices, I’d recommend: * Using Separate Spaces :Create a dedicated Confluence space just for your customer knowledge base. This ensures customers don’t have access to…

Kristian, thank you for considering us!

@Normann P_ Nielsen _Netic_ Hi Normann, I am a Partner Manager at AppFox. Thanks for sharing your thoughts! We know that moving to Cloud comes with some changes, and we're always working to improve Workflows for Confluence based on real user feedback. I saw that you’ve already spoken with our Tech Support about features…

Hi Barkha, happy to help! I am not sure about Comala in particular, but as for best practices of document management and cross-space publishing in general, I don't think there are courses/trainings, as the information is spread across the Internet. I would recommend reading our article "How to Publish Across Confluence…

No problem at all:)

Hi Barkha, and welcome to the community! As Kristian mentioned earlier, there is a common practice of using different spaces for drafts and approved/ready documents, where you can restrict access to the whole space so that only the right people can edit/view documents. Once a document is approved, it automatically…

Great to hear that Kristian!😁

Hi @Youmna Alomari, today my team has reached out to you with the update on this in the ticket, but I'd like to comment here as well for visibility. I am happy to let you know that the feature is scheduled for development this quarter and is currently in the design stage. We expect this feature to be released near the end…

Hi Giulia and welcome to the Community! Have you considered using a proper official versioning with major and manor versioning, separate from the native Confluence's versioning? "Workflows for Confluence" not only builds multi-stage complex workflows, but also creates Official Versioning. Then, you can export your…

Hi Tobias and welcome to the Community! We’ve faced similar challenges with growing documentation in Confluence, both internally and through feedback from our customers who use our apps for their Knowledge Management and Quality Management processes. Based on our experience, here are five key areas to focus on as you move…

Great article, Gabriela! Many of our customers, particularly those in regulated industries, need their document management processes to comply with standards such as ISO and other frameworks. Auditors often require documents to be exported with detailed metadata, including information about the approval process (workflow…

Hi Amit, I’d like to add another important point to consider alongside everything mentioned: carefully plan who has access to what and establish a clear workflow for creating, approving, and publishing content. This includes: * How documents are created and move through the approval process. * Who is responsible for each…

It was very timely then))) Thanks again!

@Kristian Klima Kristian, thank you so much for helping here, it's great you could spot this question, because I missed it in the feed, unfortunately.

@Charlotte Prescott Hi Charlotte, apologies for not spotting your question earlier - haven't seen it in my feed, unfortunately. I understand that Kristian answered your question:) Please let us know if you have other questions or need any assistance.

Hi Cameron, great question! I can share our own experience working with internal and external documentation as an app vendor, plus experience of our customers we're working with. I would highlight 3 key areas here: * Keeping track of the status of a document * Managing Access * Making docs live at the right time Keeping…

@Patricia Modispacher _k15t_ thanks, I've sent a connection request on the LinkedIn:)

@Patricia Modispacher _k15t_ thanks for the additional materials! We use Karma for making our AppFox Partner Portal look nice, but I haven't used the plugins you mentioned in the article. So, it was great to learn about them.

Congrats! It’s a big milestone and achievement!🔥🔥🔥

Hi Jing, as was already mentioned above, there is no native functionality to read and confirm in Confluence. You can use apps to perform this action. For example, in Workflows for Confluence, you can configure an Approval Stage where you select a group of users to indicate whether they have read and understood the page…

Hi Patricia, great article, thanks! Can you please share other examples where these apps can be used by different teams in an organisation?

Hi Maxime, welcome to the Community! Unfortunately, you cannot make using templates mandatory. There is a similar question answered you can refer to - https://community.atlassian.com/t5/Confluence-questions/Force-Confluence-template-when-creating-a-new-page/qaq-p/2393079.

I hope so too!

Hi Katerina, unfortunately, as you guessed correctly, Confluence has a well known issue with exporting. One of the workaround could be to use marketplace apps like Scroll PDF by K15t. This app is very popular and reliable.

Hi Aron, thank you for mentioning our app, Workflows for Confluence, much appreciated! I just wanted to clarify one thing here, regarding automatic statuses. In Workflows for Confluence, you can transition pages through the pre-defined workflow manually, because it needs to pass the approval process, and people involved…