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Recommendations for run better meetings

Moises

1-Create a meeting agenda

As part of the agenda have a 'parking spot' time to gather new topics for next meeting

Always close with action items

2-Engage everyone in the meeting, not just share information by yourself

3-Use Jira dashboards to track completed task and use calendars for deliveries

Comments

Frankie C.

Nice short list! That "close with action items" is a very simple, but very effective hack.

It's easy to forget action items during the discussion, so I am also a big fan of summarizing the key take-aways.

Craig Reino_oec0ht

It always amazes me how it is 2024 and I still get meeting invites with no agenda and only dial in or connect details.

In my humble opinion, this has to be the #1 way to assure a meeting will go immediately off track as how can you expect people to join and not ask - "What is this meeting about??"

Laurie Sciutti

Yup ~ totally agree, @Craig Reino ! And I'm always tempted to decline if there's no agenda. They end up being a waste of time and another meetings is required. yikes ~ no time for that!

Zaid Smadi

Confluence Action items & Task Reports macros for MoMs are a must for me

Craig Reino_oec0ht

Next to my Jira subscriptions, this is my second stop every day!

Ingo Volkhausen

Right. No agenda -> No meeting. Except from Friday 5pm until Weekend is over :-)

Sara Beyer

I have set a standard within my team to put a POST on every invite they send.

Purpose	What is this meeting about?
Objectives	What do we expect to accomplish during this time?
Structure	In person? Virtual? Maybe there's an agenda
Time	How long are we meeting?

I found this makes it clear to everyone what we are doing, why we are there, what they can expect, and for how long. Then, everyone comes to the meeting "on the same page." I also try to stick to the 25 min / 50 min rule when setting meetings so we don't all run into back to back meetings all day! It's so important to have that break.

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