Trello Feature Suggestion – Priority-Based Work Order Scheduling

Question

Is there a way to use Trello as a more structured scheduling and dispatching tool?

Our team manages hundreds of work orders daily, and I would like to know if Trello could organize these tasks similarly to our EBS scheduling system.

For example, each employee would have their own lane, with work orders automatically grouped and sorted by priority based on our plant maintenance system.

Example – Employee 1:

* P1 – 5 work orders
* P2 – 8 work orders
* P3 – 4 work orders
* P4 – 1 work orders
* P9 – 2 work orders

Ideally, the employee would be able to work down their assigned lane in priority order, starting with P1 tasks and progressing through the lower priorities, without having to manually search through or reorganize their Trello cards.

The goal is to improve scheduling efficiency, provide better visibility of assigned work, and ensure employees are consistently working on the highest-priority tasks.

Is this functionality currently available in Trello, perhaps through automation, custom fields, or Power-Ups? If not, could this be considered as a future feature enhancement?

Oleksandr · Answer

Hi Guadalupe,

You can try using Board Assistant to organize work orders by employee and automatically sort them by priority.

https://trello.com/power-ups/685016dd47b5654ae385bba6

Here's one possible setup:

* Create a separate Trello list for each employee.
* Create priority labels:  Critical,  High, Medium, Low
* Open Board Assistant - Automatic sorting.
* Enable automatic sorting for each employee's list.
* Select Labels as the sorting criterion, choose Customize, and arrange the labels in your preferred priority order.
* Save the settings.

This will keep work orders organized by priority within each employee's list, with P1 tasks at the top and lower-priority tasks below.

I've attached a screenshot showing how to configure the automatic sorting.

You can also use Trello automation to assign or move incoming work orders to the appropriate employee's list.

This approach could help you build a priority-based dispatching workflow without manually rearranging cards.

Matthew Sinclair · Answer

There are power ups - but not sure if they are free or not →

https://trello.com/power-ups

I did some some potential priority power ups in there - but it may not be what you want.

At some point you may need to consider upgrading your tool to something a bit more beefy. 😁

I feel like you've crossed into Jira Territory (That or Jira Service Management) - but that's my two cents.