Hey Atlassian Community! 👋
Looking for advice from experienced Trello users on building an efficient board structure for managing a large food menu content operation.
Background — I manage   — a comprehensive Dutch Bros menu resource covering 200+ drinks across 12+ categories including seasonal items, secret menu drinks and regular pricing updates. Our content team uses Trello to manage the entire editorial workflow but the current board structure is not scaling well as the operation grows.
Current workflow challenges:
📋 Menu item tracking — Managing 200+ drink items across 12 categories with regular price updates and availability changes is creating card sprawl that makes the board hard to navigate efficiently
📅 Seasonal content management — Dutch Bros launches seasonal drinks at unpredictable intervals. We need a Trello workflow that handles rapid seasonal content production without disrupting the regular menu update pipeline
🤫 Secret menu documentation — 80+ secret menu items need ongoing verification and documentation. Tracking the research and confirmation status of each secret drink requires a dedicated workflow
🔄 Price update pipeline — When Dutch Bros updates pricing we need to update multiple pages on brosmenu.com simultaneously. Coordinating this across team members in Trello is currently messy
📸 Photography workflow — Drink photography production from capture through editing to publishing needs cleaner Trello tracking than we currently have
Specific Trello questions:
✅ Best Trello board structure for managing a large content catalog — single board with many lists or multiple boards organized by content type?
✅ Trello labels vs custom fields for categorizing menu items by drink category, dietary flag and seasonal status?
✅ Butler automation for Trello — best automations for a content calendar workflow with regular seasonal launches?
✅ Trello Power-Ups most useful for food content team — Calendar, Custom Fields, Dashcards or something else?
✅ Trello card templates for consistent menu item documentation — what fields should every menu item card include?
✅ Trello for seasonal content sprints — how do you structure a board for time sensitive content production around a product launch?
✅ Trello vs Jira for a small content team — at what team size does Jira become worth the additional complexity?
Full menu scope reference at brosmenu if helpful for understanding the catalog management challenge!
Has anyone built a Trello workflow for large content catalog management? Would love detailed board structure recommendations from the community!
