How can I automatically manage the status of an idea based on its delivery tasks in Jira? Here’s what I want to achieve: * When all delivery tasks linked to an idea are Done, the idea should automatically transition to Done. * When any delivery task moves to In Progress, the idea should automatically transition to Now. Each idea in my idea board has several delivery tasks (either as sub-tasks or linked issues). is it possible set this up using Jira Automation

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JPD automation when change Project Start

Muha_vw0f9i

How can I automatically manage the status of an idea based on its delivery tasks in Jira?

Here’s what I want to achieve:

When all delivery tasks linked to an idea are Done, the idea should automatically transition to Done.
When any delivery task moves to In Progress, the idea should automatically transition to Now.

Each idea in my idea board has several delivery tasks (either as sub-tasks or linked issues).

is it possible set this up using Jira Automation

Accepted answers

Bill Sheboy

Hi @Muha

Yes, both of those scenarios you describe are possible. And, they are similar to template rules available from the rule list. The differences for your rule are the scope needs to be global (or multiple project) and the specific link type used by Jira Product Discovery (JPD) to connect with its "delivery tickets".

What have you tried thus far to solve this? If you have a rule that is not working as expected, note that context is important for the community to help. Please post the following:

an image of your complete rule in a single image for continuity
images of any relevant trigger, actions, branches or conditions
an image of the audit log details showing the rule execution
explain what is not working as expected and why you believe that to be the case

Kind regards,
Bill

All comments

Bill Sheboy

Hi @Muha

What have you tried thus far to solve this? If you have a rule that is not working as expected, note that context is important for the community to help. Please post the following:

an image of your complete rule in a single image for continuity
images of any relevant trigger, actions, branches or conditions
an image of the audit log details showing the rule execution
explain what is not working as expected and why you believe that to be the case

Kind regards,
Bill

Muha_vw0f9i

When i transition the issue that linked to the idea to done, nothing trigerred

Bill Sheboy

First thing, a JPD Idea is not the "parent" of the linked delivery tickets. Instead, the rule would use a branch on JQL to the specific one use the link type.

Next, the rule you show would only check one work item...and not all of the others linked to the Idea. This is why I suggested to...

Please take a look at the template rules I noted as they describe using either the Related Issues Condition or a Lookup Work Items action plus a Smart Values Condition. Both would use the trigger issue to find the related Idea and then find the other items linked to the Idea for checking their status.