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The problems with the 5,000 ideas limit

Andrei Bacanu

Hi team,

We have multiple problems with the 5,000 limit of ideas:

1. A limit of 5,000 ideas for JPD project is too small especially when it comes to migrations from tools such as Productboard where there are tens of thousands of objects we are forced to import as Ideas.

2. The message displayed on top of such projects when the limit is exceeded cannot be dismissed. It is very intrusive and annoying despite the 5,000 ideas limit it is not enforced whatsoever.

3. The "we advise that you archive ideas that you don't need anymore" wont' dismiss the message either. Archiving is useless and will keep the message on top.

Please invest in this limitation and the message itself.

Andrei

Screenshot 2025-08-27 at 16.04.40.png

Accepted answers

Beata Kupiec

Hello Andrei,

sorry to hear you're having challenges with the limitations set.

The 5,000 ideas limit in JPD exists primarily for performance reasons. When a JPD project contains thousands of ideas, the system's responsiveness can degrade so this limit is a guardrail to keep it stable for all customers.

Saying that if the projects reach 5,000 ideas limits we highly recommend to split them into multiple ones.

We are aware of the messaging not being ideal in this case and we're currently exploring improvements around it.

After archiving or deleting the ideas, please relaunch the views and the message should disappear. If it does not however please submit a ticket via Atlassian Support.

Regards,

Beata Kupiec
Principal Product Manager @ Jira Product Discovery

All comments

Nikola Perisic

Hello @Andrei Bacanu

Thank you for this suggestion. As community champion, I cannot help you here, rather to send you to the right direction. You can make a new request here: https://jira.atlassian.com/issues/?filter=98153

There isn't an option for the cloud however, rather for the server.

Andrei Bacanu

Not sure how your response relates or address any of the exposed problems...

Nikola Perisic

The message you are referring to is something that is being shown from the Atlassian's side. The way they code it and how it behaves is solely on how they have designed it. You have stated that the idea limitation and the message itself needs to be addressed. As someone who is a community champion, not the member of Atlassian team itself, I could've only give you the link where you can make the suggestions for the change.

Andrei Bacanu

Thanks but no thanks: the JPD product team should be aware of the issue. As a customer I do not care about the internals of it.

Jens Schumacher - Released_so

Fair feedback @Andrei Bacanu. I'm sure someone from the JPD team will see this.

Beata Kupiec

Hello Andrei,

sorry to hear you're having challenges with the limitations set.

Saying that if the projects reach 5,000 ideas limits we highly recommend to split them into multiple ones.

We are aware of the messaging not being ideal in this case and we're currently exploring improvements around it.

After archiving or deleting the ideas, please relaunch the views and the message should disappear. If it does not however please submit a ticket via Atlassian Support.

Regards,

Beata Kupiec
Principal Product Manager @ Jira Product Discovery

Apoorv Sahai

Hi @Beata Kupiec

1. Can you expand on "Saying that if the projects reach 5,000 ideas limits we highly recommend to split them into multiple ones. "
What do you mean by splitting them into multiple ones?

2. We're migrating our product team from CODA to JPD and have realized that our ideas will definitely exceed the 5k limit.
2.1 Can you confirm if archival frees up space?
2.2 Can you suggest alternate ways to handle projects where the ideas exceed the 5k limit.

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