How long does a card stay in the DONE folder

Question

I am using trello as a project tracker for print orders and graphic design projects. Once the project is done, how long does it stay there? is it limited to a time frame? or a storage limitation?

Hoping I can refer to history within the done folder for re-orders and backstory behind previous graphic design projects :D   or is there a way to archive each project?

Mike - Dreamsuite Consulting · Answer

Hi @Erin Bellinghausen

Trello is great because it is a tool that doesn't tell you what to do, rather you tell it...

By default, if you have a DONE list, it will stay in there until you want it to go and there are several options, here are some examples:

* You can move it or archive it manually
* You can set an automation that archives any cards in DONE >X days
* You create an automation button that archives all cards in the DONE list when you click it

Note, there are limits in Trello for the number of open cards on a board (ones that haven't been archived).

The hard limit is 5000 cards but I find performance starts to degrade when you go above 2000.

However archived cards don't affect performance and the limit is huge (200000 per board)

To get started with automation, I suggest you look at these links:

* https://community.atlassian.com/t5/Trello-articles/Bite-sized-Learning-Trello-Automation/ba-p/2558771 
* https://trello.com/guide/automate-anything 
* https://support.atlassian.com/trello/docs/butler/

The simplest example for what you want would be something like below:

You can see this article for more help:

https://support.atlassian.com/trello/docs/archiving-cards-automatically/