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I am trying to use trello for my restaurant

Spencer Metzger

I am trying to use trello to organise my service in a restaurant only serving a tasting menu. I would like it to be a live feed between the different parts of the dining room where I am able to see what has been served, when it was served and it automatically highlights the next course.

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Mary from Planyway

Doubled answer

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Mary from Planyway

Doubled answer

Mary from Planyway

Using Trello to organize a live feed of service in a restaurant serving a tasting menu is a creative approach. Trello's flexible board, list, and card system can indeed be adapted for real-time coordination between different parts of a restaurant, such as the kitchen, dining room, and perhaps even the reception. Here's a way to set it up for your needs:

Setting Up Your Trello Board

Create a Board: Name it after your restaurant or the specific service you're planning, e.g., "Le Gourmet - Tasting Menu Service".
Create Lists for Each Course: Name each list after a course in your tasting menu, e.g., "Amuse-Bouche", "Starter", "Fish Course", etc., until you've covered all the courses you offer. You can also have lists for "Preparation", "Serving", "Completed", and "Special Requests".
Add Cards for Each Table: Within each course list, create cards for each table in your dining room. For example, under the "Starter" list, you might have cards titled "Table 1", "Table 2", etc.

Tailoring Your Trello for Live Feed and Automation

Use Labels for Status Updates: Trello allows you to use colored labels for cards. You can designate colors for different statuses like "Prepping", "Serving", "Served", and "Next". Apply these labels to your table cards to reflect their current status.
Automatic Highlighting of Next Course: Trello itself doesn't automatically highlight cards, but you can use a combination of labels (e.g., a bright color for "Next") and move cards to a "Next Up" list to manually manage what's coming next. For automation, you might need to integrate Trello with external tools.
Integration for Automation: Use Trello's powerful API or integrate with automation tools like Zapier or Butler. For example, you can set up a rule that when a card is moved to the "Completed" list, the next card automatically gets a "Next" label or moves to the "Next Up" list. This can somewhat automate the highlighting of the next course but might require a bit of setup.
Real-Time Updates: Ensure all staff involved in the service have access to the Trello board and can update it in real time. They can use mobile devices to quickly change the status of cards as dishes are prepared, served, and completed.
Special Requests: Have a list or card for special requests or dietary restrictions. This ensures that any table with specific needs is easily and immediately identifiable.
Training and Protocol: Make sure all team members are trained on how to use Trello for this purpose. Create a simple protocol for updating cards and labels so everyone is on the same page.
Feedback Loop: After each service, review the Trello board to identify any bottlenecks or issues. This will help you continuously improve the process.

Additional Tips

Monitor Trello Live: Have a designated person or persons responsible for monitoring the Trello board throughout the service. This can be a manager or a maître d'.
Use Trello Power-Ups: Explore Trello's Power-Ups to find tools that might further streamline the process. There might be Power-Ups specifically useful for the hospitality industry like Planyway for table booking process.

Implementing this system requires a bit of setup and getting used to, but once in place, it can significantly enhance the coordination and efficiency of your service. Always be open to tweaking the system based on what works best for your team and setting.

Spencer Metzger

Hi, thank you so much for the response.

I am pleased it is all possible to achieve. I am not 100% on a few of the systems and how to set them up and implement. Is there a service or way where this can be assisted?

Once again thank you for your time and help

Spencer

Mary from Planyway

You're welcome:)
I'm sure there might be consultors who help with it, if that what you mean by service. I guess you may look for them right here in the community.

Jessica Gilbert_zulelp

For organizing your restaurant service with Trello, especially when serving a tasting menu, here's how you can streamline the process and track courses effectively. You can create boards for each dining session, with separate lists for each course (like "Starter," "Main Course," "Dessert"). Each list can contain cards for specific tables, and the progress can be tracked through checklists or labels. For instance, when a dish is served, you simply move the card to the appropriate list. This setup ensures that every team member, whether in the kitchen or on the floor, can easily monitor the flow of service. Automation features, such as Trello’s Butler, can help move cards or add highlights to indicate the next course, making it easier to manage in real-time.

This method works great for any type of menu, whether you're serving a specialized tasting menu or focusing on more extensive offerings, like those from the Texas Roadhouse menu, where consistent timing and service are essential for customer satisfaction.

John Doe_hittwd

That Trello idea is brilliant! The sequencing is everything with a tasting menu, so using Automation (Butler) to move cards and auto-highlight the next course's label is exactly how you nail the timing.

Having a clean, visible workflow is the key to minimizing mistakes, whether you're running that complex flow or just documenting clear operational procedures. For a look at a very clear, organized set of operational documents (like a menu), check this out: <a href="https://dennymenu.com" rel="noopener nofollow noreferrer" target="_blank">https://dennymenu.com</a> Love this use case!