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User permissions

Anna Williamson

Hi there,

I'm really unsure about Trello permissions for users.

I'm a workspace member and I have 4 guests.

I need access to all my boards in the workspace, but I only want my guests to have access to specific boards, not all of them.

If I make them members, will they have access to all boards? Or can I have them as members and only invite them to specific boards?

Thanks,

Anna

Accepted answers

All comments

Meghashrita Kashyap

Hi @Anna Williamson

If you want people to have access to only specific boards then you can add them as members to only those boards.

Also, make sure that the board's permission is "private" https://support.atlassian.com/trello/docs/changing-the-visibility-of-a-board/ so that people who are not a part of the board cannot see the content. You can refer to the below article for your reference.

https://trello.com/en/guide/enterprise/manage-permissions

If you make them members of a specific board, until and unless they are added to the other board or the board is public they won't be able to view the board.

Hope this helps!

Cheers,
Meghashrita Kashyap
Atlassian Support - Trello

Anna Williamson

Thanks for that. However, they are only guests at the moment. So if I make them all members will they get access to everything? This is what I'm not sure about.

Meghashrita Kashyap

@Anna Williamson Guests are nothing but board members that are not a member of the board’s Workspace. That's the only difference.

So if you add them to a board and not to any other board which is private they won't have access to them.

Even if they are workspace members but aren't added to the board they won't be able to see the board's information.

https://support.atlassian.com/trello/docs/board-guests/

Do let me know in case you have any queries.

Cheers,
Meghashrita Kashyap
Atlassian Support - Trello

Cavender Auto

i am having a similar issue with permissions. I have a premium workspace with 4 boards. I have a user that is marked as "Normal" and another member that is and "Administrator". The Normal Member has access to make changes on three of the four boards, but on the fourth board he can only view it and make no changes. The only change I want them to make is writing comments in activities if possible, but just viewing does not work. How do I make settings where this member has the same permissions on each board. Thanks.

Cavender Auto

once again, how do I set permissions?

Meghashrita Kashyap

@Cavender Auto Apologies for the delay in response. We have a setting on the board menu known as "commenting permissions" which can be changed. Please refer to the below screenshot.

Screenshot 2022-10-31 at 4.40.14 PM.png

It looks like this member is added as an observer on the 4th board. Can you change it on the 4th board to Members and observers so that he can comment on the board?

Do let me know if it helps!

Cheers,
Meghashrita Kashyap
Atlassian Support - Trello

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