I would like to add a guest to a workspace but not have them as a board member?

Question

We are getting ready to purchase trello for a select few on our team. Then we would like to add the remaining team members as guests.  How do we do this? I only see where I can add them as members not as guests.

Thank you in advance for your help.

Michael Pryor · Answer

I understand what you are saying, but no free users can see paid boards unless you pay for those users. Whether they are guests or members, editors or observers.  Our paid plans, and paid boards, charge per user. So if you have a board that you want to use paid features on then you have to pay for the users on that board…

1. Or you can make that board public

2. Or you can move that board to a free workspace

3. Or you can only add those users to that one board and then you don’t pay for them

4. Or you could use a powerup like External Share from https://powerups.club

5. Or you could use Butler reports to email that user a summary of what changed on the board (just rolling out some new stuff here in a few weeks)

You have a lot of options but if you want to add users to boards with paid features then you have to pay for the users on that board. There are non-paid ways to share info with people you don’t want to pay for but right now none of those ways allow you to add the person to the board (except single board guest mode).

Sheenagh Lawlor · Answer

As a guest to a board that is only viewing the content though you're not necessarily the beneficiary of the added features - it's like you've taken away a key element of the benefit of using the tool once you've got paid members. The only way to regain this crucial benefit which was previously free is by paying more.

Michael Pryor · Answer

Think about it like this - in the free version Trello costs $0/user. In the paid version Trello costs $10/user.  We don’t have a user limit so any user you collaborate with in the free version whether they are a workspace member or a guest of a board costs $0/user.  So yes In the free version for any member the cost is $0/user.

If you want the paid features then you have to pay for the users that use those features. We let you not pay if you only collaborate on one board.

You could have two workspaces - one free and You could also make a separate free Workspace where you collaborate with anyone and the cost is still $0/user there but there also are no paid features.