Individual Card Access

Sylvia Prameswara

Hi there, at the moment we are creating cards with videos and checklist for onboarding induction of new personnels. We only want the new employee to be able to see their card but we want to have a board called "Onboarding" rather than an individual board per employee. Is this possible as we are trying to avoid having hundreds of boards!

Iain Dooley

@Sylvia Prameswara If you only want each employee to be able to see their own cards, you can either add each employee to cards and tell them to filter the board to show only the cards they're added to, but if you want them to be unable to see anyone else's cards then you will need a separate board for each employee.

There's no issue having hundreds of boards from a performance perspective, the best way to do it from a usability perspective is to have a board called "employee onboarding", with one card per employee, and one board for each employee, linked to their card:

https://blog.trello.com/related-cards-related-boards

You can automate this with the API so that when you create a new card, a new board is automatically created and linked to it. This is the example given in my introduction to Trellinator here:

https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271

You can try a version of this here:

https://gist.github.com/iaindooley/4301258b9bbea98dc43e12193bcd3db1

just paste that code into BenkoBot here and change the variables at the top:

https://app.benkobot.com/