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Trying out butler power up to create an archived repository list using card links as the title

Countess Olaf

I just started using the butler power up and I was looking for some tutorials to guide me, but it seems most of the help information was for the butler bot where you can simply type in a command.

What I would like to accomplish is to have a board with links to all my archived cards from one or two other boards. The board set up would be like this: Every list represents an archive year, and every card on the list represents every month of that year and within the card, there will be a checklist for all archived cards and each item in the checklist would be the link to the archived card with a date stamp of when it was archived.

Luckily I was able to figure out how to add a new card (month of the year) with the checklist name (archived cards) every month so every 1 st of june, july, etc a new card with the checklist name will be the added to the current list (year)

What I can't figure out is how to make it so that a checklist item (the link of the archived card) is automatically added to the correct list (the year) and the correct card (the month it is archived). I've seen some people use a 'find a card' command, but that does not look like an option anymore. I don't know how to first set it up so that cards added to this archive board can become items in a checklist on a particular card. Is this possible?

Accepted answers

Esme Crutchley

Hi @Countess Olaf

Welcome to the Community!

I have exactly the same thing set up, except I have a board per year and a list per month.

Because it's really hard to get card links to appear in checklists after the card has been created (it's really easy to make a card from a checklist item on the other hand), I've found that it's far easier to have an Archive board per year.

Is this something that you would consider?

The way to do it, if you wanted to do it your way, would be to add the card for the month to all cards that you would like to link into it (not a 2-way, just attach the 'parent' card to each 'child'), and then create a Butler command that looked like this:

Screenshot 2020-05-02 at 10.08.26.png

So basically, every time a card is archived, it'll add the link to that card to a checklist in the 'main' card, but it would only work if the 'main' card is the first card linked on the 'child' card.

Does that make sense?

Esme

All comments

Esme Crutchley

Hi @Countess Olaf

Welcome to the Community!

I have exactly the same thing set up, except I have a board per year and a list per month.

Is this something that you would consider?

Screenshot 2020-05-02 at 10.08.26.png

So basically, every time a card is archived, it'll add the link to that card to a checklist in the 'main' card, but it would only work if the 'main' card is the first card linked on the 'child' card.

Does that make sense?

Esme

Esme Crutchley

Sorry, I should have included the step by step!

So the trigger you want is 'when a card is archived:

Screenshot 2020-05-02 at 10.10.27.png

Then you want to cascade it to finding the first card in the attachments:

Screenshot 2020-05-02 at 10.10.38.png

Then you want to add the card link (which will automatically change to the name of the card and add it as a clickable link) to the checklist:

Screenshot 2020-05-02 at 10.10.51.png

If it was me, that's how I'd set it up!

Esme Crutchley

This is a link to find the variables that you can use in Trello with Butler

https://help.butlerfortrello.com/article/27-variables

Countess Olaf

Hello again

Yes this was very helpful. I played around with butler some more and I am starting to get the hang of it thanks to you! I have the two scheduled commands you mentioned set up on my archived board. For my other boards I have a rule to rename the card and copy the card (when it is moved to the "completed list") onto the archive board's 'done' list and to move it to the top of that list too so that way new cards show up on top (just a personal preference). I tried the link feature you also mentioned, but I think that I will keep the copied card on the archive board as is and then archive those same cards from my other boards 'completed list' every two weeks (which I set up a scheduled command for).

Thank you for the resource on the butler variable too. I skimmed through the other help sections on there and it was informative. Have a great day :-}