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Are these calendars compatible? and which of these I should keep to keep it simple and efficient?

Shawn_Panah

Hi there, I am new on this site. Ive been working with Trello for couple weeks and was looking for a Calendar that I can sync with my Macbook's Calendar. First I got the power-up Calendar, then Planyway and now Cronofy. It seems like they're competing with each other rather than complementing. I just did what online support kept suggesting. but still having hard time getting them synced and things have gotten way too complicated and for some reason I have ended up with 3 that I don't know which I should keep. Any suggestions? I use it for personal getting life in order to do's . All I want is an easy headache free sync but seem to have a hard time finding one.

Accepted answers

Esme Crutchley

Hi @Shawn_Panah

Welcome to the Community!

Can I ask if you're using your Apple calendar within the calendar app on Mac, or whether you're using Google Calendar that sync with your calendar app?

In my experience, Cronofy is best if you're using Google Calendar, as there is a 2-way sync, that's what I use all the time, even though I only have a Mac.

Planyway, as far as I know, syncs with iCal, but I don't know if it's a 2-way sync or not or how it handles events.

Please let me know if this is helpful and if not, please reply with any more information that would enable us to help you further.

Esme

All comments

Esme Crutchley

Hi @Shawn_Panah

Welcome to the Community!

Can I ask if you're using your Apple calendar within the calendar app on Mac, or whether you're using Google Calendar that sync with your calendar app?

In my experience, Cronofy is best if you're using Google Calendar, as there is a 2-way sync, that's what I use all the time, even though I only have a Mac.

Planyway, as far as I know, syncs with iCal, but I don't know if it's a 2-way sync or not or how it handles events.

Please let me know if this is helpful and if not, please reply with any more information that would enable us to help you further.

Esme

Shawn_Panah

Hi Esme, thanks for reaching out. Long story short, I have been working with Apple calendar within the calendar app on Mac as you put it past couple years, past few months found out about Trello and started learning more and more about it. Then got Trello Calendar but it wasn't doing 2-way sync and I found myself going back and forth between the 2 calendars. So then their support offered Planyway, but Planyway only 2-way syncs with Google Calendar... so I got them too. Sounds insane? I know. and to make it even more complicated for myself I got MS Office 365 thinking they'll help making me sort it all out and get rid of the ones that's not necessary. but not only that hasn't happened but now my stuff is scattered all over these calendars and task organizers and I'm catching myself constantly on their support chat lines explaining my situation and not getting any where. Anyhow last night I added Cronofy and seems like I am getting somewhere with how I can see all my Trello Boards and their cards on my Apple Calendar at last... the only thing I noticed was I have to figure out how to have Cronofy sort my boards in their individual colors and not the way they're syncing it which looks like they're all from one Board... sorry! don't know if explained the sequence of how I got here well enough for you to get the picture . so frankly I don't even know what my question is at this moment other than that I am open for any suggestion or advise in regards to how to stay organized and on top of everything with couple simple Task management tools and Calendars without letting my ADHD flair up like how its been.

Esme Crutchley

Hi Shawn,

Okey dokey, the first thing that you need to work out is which calendar service (Google, Apple, Microsoft) you want to use, then you need to decide which calendar app you want to use (Apple's native calendar, Google on Chrome etc).

Personally, I use Google Calendar, which I use on Chrome (99% of the time) as well as Apple's native calendar on the Mac (about 1% of the time - syncing my Google Calendar). I also much prefer how the Google Calendar app looks on iPhone and iPad, compared to the native Calendar App for iPhone and iPad.

Then, based on this, you need to decide which calendar PowerUp you want to use. I use Cronofy and I only have 1 board syncing to my Google Calendar, so it's free. However, it's not mega expensive to have more than 1 board syncing to different Google Calendars, it's $1.99 a month or $23.88 a year, so you could conceivably set up multiple calendars on Google for each of the boards you want to sync. When I set up Cronofy, I went into Google Calendar and added a new calendar called 'Trello' and have the board syncing to that calendar. Cronofy & Google Calendar has a true 2-way-sync, anything you change on your card, say the due date, will reflect in the calendar, and if you move the event in the calendar, it will change the due date & time on the card.

I will point out though, that if you 'archive' cards they will disappear from Google Calendar, because the card isn't technically on the board any more.

I'm more than happy to go through how to set up Cronofy & Google Calendar if that's what you choose. I can also show you how to set up cards so that you can see instantly in any Calendar if they are Trello cards. It's really simple, I just add 🔵 to the card title of all my cards using a Butler rule. That way, anything in my calendar with a blue button I know is actually a Trello card.

This is what it looks like in Trello

Screenshot 2020-02-06 at 08.58.19.png

And this is what the calendar entry looks like in Google Calendar

Screenshot 2020-02-06 at 08.58.32.png

And this is what it looks like in the native calendar on Mac (because I've added my Google calendar to it)

Screenshot 2020-02-06 at 09.00.11.png

So as you can see, everything looks the same and I know if it's got an 🔵 in the calendar entry, it's a Trello card. If you decided to get the Cronofy paid subscription, then you could add different coloured bubbles for each board

Please let me know what you choose to do and I'll do my best to walk you through it

Shawn_Panah

thank you so much @Esme Crutchley for breaking this down. Greatly appreciate it. You're absolutely right. I'll decide which and stick to the one Calendar and probably just drop the rest for the sake of simplifying. I'll let you know how it goes... thanks again