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connect Rovo to our confluence Glossary

Tami Dubi_uyf9bl

Hi,

We are using the Smart Terms for Confluence add-on.
We have now received the Rovo search in our Confluence standard site. Can we predefine Rovo search to prioritize results so that if someone searches for a term that already has a definition, it will show first in the results?

Thanks,
Tami

Accepted answers

Nikola Perisic_rh4g7m

Hello @Tami Dubi

Not directly. You need to prompt Rovo for the definition and then add it as bookmark for your team. Everyone in your organization will see this result when they search for the terms.

You need to define the search result title, URL, Description and also the Search terms that could be used in order to find the definition.

All comments

Nikola Perisic_rh4g7m

Hello @Tami Dubi

Not directly. You need to prompt Rovo for the definition and then add it as bookmark for your team. Everyone in your organization will see this result when they search for the terms.

You need to define the search result title, URL, Description and also the Search terms that could be used in order to find the definition.

Tami Dubi_uyf9bl

Thanks @Nikola Perisic ,
a follow-up question. Is there a difference between bookmarks and definitions in Rovo, in the way they are created and viewed by the users?

Nikola Perisic_rh4g7m

Both are powered by Rovo. This article shows how you can create definitions: https://support.atlassian.com/rovo/docs/add-or-edit-a-definition/

Dr Valeri Colon _Connect Centric_

Yup, I agree @Nikola Perisic for best results, use definitions to show term meanings inline across Rovo and bookmarks to pin key glossary entries at the top of search results.

Khawla Issaoui Creativas

Hello @Tami Dubi

This is Khawla from Smart Terms for Confluence Team!

At this stage, based on our testing and available information, Rovo (Atlassian Intelligence) does not index or prioritize content from Marketplace apps, including Smart Terms for Confluence. This means that glossary terms or definitions created using Smart Terms are currently not surfaced or prioritized in Rovo search results, even if a definition for the searched term exists in your glossary.

This behavior appears to be consistent with how Rovo handles app data in general, including term content or other structured data from third-party apps. Atlassian has not announced any change in this behavior so far.

That said, we’d be happy to run specific tests or collaborate further if you’d like to explore this in more depth, or if you notice anything different in your environment.

You can reach out to our support team for further details: https://creativas.atlassian.net/servicedesk/customer/portals

Dr Valeri Colon _Connect Centric_

I love it when a marketplace partner jumps in on questions mentioning their app- thanks @Khawla Issaoui Creativas!

Yes, Rovo's search capabilities primarily encompass Atlassian app, and certain third-party applications connected via Rovo connectors or Smart Links. However, Marketplace apps like Smart Terms are not included in Rovo's indexing.

kennethpangan

Hi @Tami Dubi

We had the same issue when we wanted glossary terms to show up first in Confluence search with Rovo. At eesel we built a custom AI layer on top of Confluence, similar to what we shared in our blog post on setting up a Rovo agent for Confluence (read here).

This setup gives you control over which terms appear first and helps keep your glossary consistent and easy to find across the whole company.

Hope this gives you another idea. Happy to share more if helpful.

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