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Send notifications when due date is occuring

Jacopo Salomone

Hello everyone,

I searched for this issue on the community but I seem to have a particular need about this ticket field.

I need to send a notification when due date is occurring for a ticket assigned to me.

Is it possible without using some backend code?

Thank you in advance

Accepted answers

Airbus Driver

This is possible by using JQL and a subscription filter.

1. Navigate to Filters -> Advanced issue search

2. Use the following JQL search clause (if the due date is due in 1 day);

assignee = currentUser() AND resolution is EMPTY AND duedate = 1d

3. Click 'Save as' to save the filter

4. On the same page, click on 'Details' right next to 'Save as' and click on 'New subscription' and then configure how often you want the notification to be sent to you.

Alex Koxaras -Relational-

And to add to what the Airbus Driver said,

You can also accomplish that by using Jira automation:

Go to project settings > Automation
Create new rules
Trigger: Schedule
Choose e.g. to send it one time a working day, at a specific time
Click "Run a JQL search and execute actions for each issue in the query."
- Write your JQL "duedate <= now()"
- Validate your query to see that it provides results
Add new action "Send email"
- Compose your email and use smart value to enhance it
- Choose the recipients (assignee/reporter etc)

Test it before of sending actual emails to people. Hope that helps you.

All comments

Airbus Driver

This is possible by using JQL and a subscription filter.

1. Navigate to Filters -> Advanced issue search

2. Use the following JQL search clause (if the due date is due in 1 day);

assignee = currentUser() AND resolution is EMPTY AND duedate = 1d

3. Click 'Save as' to save the filter

4. On the same page, click on 'Details' right next to 'Save as' and click on 'New subscription' and then configure how often you want the notification to be sent to you.

Alex Koxaras -Relational-

And to add to what the Airbus Driver said,

You can also accomplish that by using Jira automation:

Go to project settings > Automation
Create new rules
Trigger: Schedule
Choose e.g. to send it one time a working day, at a specific time
Click "Run a JQL search and execute actions for each issue in the query."
- Write your JQL "duedate <= now()"
- Validate your query to see that it provides results
Add new action "Send email"
- Compose your email and use smart value to enhance it
- Choose the recipients (assignee/reporter etc)

Test it before of sending actual emails to people. Hope that helps you.

jack brickey

Personally I like to create a dashboard that includes my “due soon” issues. I check my dashboard each morning.

AJJI

Hi @Alex Koxaras -Relational- , @Jack Brickey

Can you please help here we have an automations for Leavers forms. for these the automation will create issues to different teams to deactivate the the accounts of the the leaver and linked to the main leaver form and also notification emails are sent on the same for teams. the current process triggered on the creation of the ticket.

But now, we want to update rule based on the "Execution date" the linked issues and notifications are to be sent only on this date.

I tried with two different automations

trigger : Issues created

Condition JQL = execution day is now or the past

Action = issues created and linked to current issues and notification are also sent.

these working as expected as the current automation. But we need to creat autromation if the Exception date is greater than to day.

we need to create the linked issues and send notifications on the day of excecution day only.

Will it will have any suggested workaround.

Thanks.

Martin Flury

Got the same request from users.

Good solution (thumb up)

With the subscription to a JQL we can work.

jack brickey

Ritu,

I suggest you post a new question

Rumyana Simeonova

What if I want to send out the e-mail notification 1 day before the due date? What schedule can you use for that?

Dave Potter_955qss

I would love to follow the first answer. Unfortunately a "project settings" button does not exist in my set up. Is it something that only the board manager has?

Alex Koxaras -Relational-

You are not a project admin (has the administer project permission), and that's why you don't see it. Ask from him to do anything you want or ask him to grant you the project admin role.

Adam Pritchard_n4ol07

This is a great start for setting up the automation. I have used it to notify people of due dates less than 2 days coming.

But how can I get a list of the upcoming tasks with due dates, in the actual email?

Currently the emails come through blank

Anthony Thamel

Hello, how can I make the email notification go 2 days before the due date?

what would be the JQL? Thanks

Fatima Khan_40j1dm

em having same question

Jonathan Smith

This is now a customizable template in project settings, automations, templates.

Template customizations

Adjust when to send (daily at XX:XX AM)
Notify user X amount of days before due date
Can customize the outbound email

jack brickey

Yes those are great options. One thing to keep in mind, though, is the consumption of automation given the recent quantity restrictions.

As an admin and consultant to other companies, I am now looking for ways to conserve automation, and only use it when other suitable options don't exist.

Marie Kaufman

Adam - if you create a filter and then subscribe to it, it shows the issues.

Anthony - I actually show anything due in the next 5 days (or overdue) - filter:

assignee = currentUser() AND resolution is EMPTY AND duedate <= 5d

Subscription to filter is a daily email at 7:00am with the list.

Jonathan Smith

@Jack Brickey Good call. We are using automations lightly and are still hitting 900+ runs a month... I don't understand why the limits are set so low.

Even if we upgraded, we still have power users who's runs would be greater than 100.

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