Overview of multiple projects

[Petra Meier-Liepe]

Hello,

We have three projects with scrum boards in Jira. Each project has its own backlog and sprints (which all have the same duration of two weeks). Since partially the same team members work in all projects, we want to have an overview of all active sprints of the projects so that we can see the workload for our developers. Is it possible to display all projects in one board, so that we can see all issues of the sprints in one board? We don’t want to work there with the issues we just want to see them.

Thank you!

[Jack Brickey · Accepted solution]

Hi @Petra Meier-Liepe ,

I would recommend creating a kanban board that is based on a filter, which will include all three projects. For example, the filter might look something like below...

project in (A, B, C)

however, the exact filter will be influenced by the filters you use on the individual projects. So if you need some assistance there, please provide each of those filters so that I might assess.

[Petra Meier-Liepe]

Thank you, @Jack Brickey ! What a good idea. :) I will talk to the team. In case we need your support I will let you know. 

[Jack Brickey]

Hi again @Petra Meier-Liepe , Danut hit on another method of monitoring one or more projects. Atlassian provides a pretty powerful Dashboard features with some good gadgets. I use this frequently to present an overview of projects as well as an easy means of drilling down into the details. Here is some documentation - what-is-a-jira-dashboard 

[Laralu]

Hi @Jack Brickey / @Danut M [StonikByte] , I have a similar problem but with a little twist.

I have multiple people working in multiple projects. I would like for each member of the team to see their tasks in all active sprints divided by state (to do, on going, done). And to have each task viewed with its title and corresponding project/epic/sprint.  

Let´s say Peter is assigned to:

- active SPRINT 1 from Project A/epic A where he has 3 issues in different states.  

- active SPRINT 2 from Project B/epic B where has 4 issues in different states.  

Let´s say Mary is assigned to:

- active SPRINT 1 from Project A/epic A where she has 6 issues in different states.  

- active SPRINT 4 from Project C/epic C where shas 2 issues in different states.  

I´d like for Peter to see all 7 tasks in one board/view. And Mary, to see all 8. 

You recommended a Kanban board with filter Project = A, B. In this case, it would also have to include Project C.. right? Would it be possible for Peter to ONLY see his own 7 tasks and for Mary to see her 8? 

[Danut M [StonikByte]]

Hi @Laralu,

You can modify the Kaban board's filter to return the issues from all projects you need. 

For Peter and Mary to see their own tasks, you could also add a quick filter (name "Only My Issues") to the board that shows the issues of current user:

assignee = currentUser()

And then ask them to activate this quick filter when they view the board.

Another possibility would be to configure the board to show swim-lanes by Assignee. As a result, you will have the issues on boar grouped by assignee.

Hope this helps.

Danut

[Laralu]

Thank you very much, @Danut M [StonikByte]. I´ll show the info to the administrator. In case we need your support, I´ll message you again if you dont mind. 

One other thing: Would it be able to have them see ONLY the active sprints of those projects?

Bassicly I need them to see the list of their current tasks across all projects (in their states: to do, doing or done). 

Thank you again.

Lara

[Danut M [StonikByte]]

You can configure your Kanban board to use a filter that contains the issues that are in the active sprints of those projects.

Something like this: 

project in ("Project A", "Project B", "Project C") AND sprint IN openSprints()

Danut

[Laralu]

THANK YOU so much, @Danut M [StonikByte] 

[Danut M [StonikByte]]

Hi @Petra Meier-Liepe, 

Another possible way to create a dashboard in Jira with all the necessary gadgets in place for tracking the projects at the global level. 

You can do this by using the gadgets offered by our Great Gadgets app. For example, with this app you can display a global burndown chart or a global velocity/throughput chart by using a filter of issues, instead of a board.

So all you have to do is to create a Filter in Jira that returns the issues from all the projects that you want to track and to configure the gadgets to use these filters.

For more details, see the articles from our blog, especially these ones:

• Cross-teams release burndown chart in Jira with Great Gadgets app 
• How to track multi-team or scaled-agile projects (such as SAFe®) in Jira with Great Gadgets app 

With this app you can track projects of type Scrum, Kanban, SAFe, Service Desk, Customer Support, ITSM. So it can be a great asset for your team and company. 

Hope this helps. If you have any questions, please don't hesitate to contact us at support@stonikbyte.com. 

Thank you,

Danut manda