Epic across multiple projects

Cathy Covitz September 8, 2020

I want to create an Epic for a business requirement that impacts multiple projects. 

Each project needs stories linked to this Epic. 

Is this possible to do?

Thanks.

 

2 answers

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6 votes
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John Funk
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September 8, 2020

Hi Cathy,

Yes, Epics can be linked to issues across multiple projects no matter what project the Epic was created against. 

Cathy Covitz September 8, 2020

Thanks John!

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Shravani Pandarmish October 26, 2020

Hi John, 

Our requirement is also exactly same but with the help of either any app integrated in JIRA or via Rest API's. is there a way to do so since creating dependent tickets on epic is so time consuming that we are looking to automate the same.

Appreciate your response.

Thanks in advance,

Shravani Pandarmish.

John Funk
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October 26, 2020

Hi Shravani - Can you create a new question for the community for this? I will get a lot more attention that way. I will answer there also. But the quick answer is yes, automation for Jira can do that for you. 

Here's some information to get you started:

There are two types of automation:

  • Global: In the Free version, you get 100 executions per product, per month
  • Project: In all versions, you get unlimited executions per month

Automation Basics: https://www.atlassian.com/software/jira/guides/expand-jira/automation

You can do this via global rules to apply to all projects also. You'll need to be a Jira Admin/Site Admin, go to Jira Settings > System > Automation Rules (left-hand menu).

For more on using Automation For Jira see these help pages.

Shravani Pandarmish October 26, 2020

Hey John,

Created a new ticket for the same.

https://community.atlassian.com/t5/Jira-Software-questions/EPIC-Automation-to-create-Dependent-Stories-across-Multiple/qaq-p/1516558

The ask is if we can create a screen where it populates the projects available in the org and on a click of a button it should be able to clone the dependent stories across projects for the EPIC [OR] If there is any app in Jira itself where in it will help creating the dependent stories at ease.

It would help if you could tell us how to raise a support ticket instead of the community ticket that way we can explain the requirement over the call in much more detail.

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John Funk
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October 26, 2020

I am not an Atlassian employee - just another Jira user who likes to help out.  :-)

I will post a response on the other post. 

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Carl Dichter September 13, 2022


We have a mix of company-managed and team-managed projects and have had mixed results with the ability to add items in other projects.

Do you know what other factors can affect this ability?

Nick Curties December 19, 2022

Hi, you say that epics can be used to link items across multiple projects but how? I have created an Epic but when I create Jiras in different projects I cannot select the original Epic

John Funk
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December 19, 2022

@Nick Curties 

What type of project are you using? Team-managed? Company-managed? Jira Work Management? 

Nick Curties December 19, 2022

Hi John 

Team managed. 

John Funk
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December 19, 2022

Ah, that would be why. Team-managed projects are completely independent of all other projects by design, so you would not be able to use Epics across those types of projects. 

Nick Curties December 19, 2022

OK, thanks. At least I can stop trying to work it out.

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Jacquelyn Barry
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August 28, 2023

Hi John - I am also not able to do this in company managed projects. (when I search for epics, only those created in my project are visable),  I do have the enhance my board toggle on - is that why? 

3 votes
Deleted user November 25, 2020

Hi, I also need this functionality described at the beginning. But for me it doesn't work. I create a story in a specific project A. I want to link it to an epic that exists already in a different project B, but can only select epics that exist in my current project A. Can you please help?

John Funk
Community Leader
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Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
November 30, 2020

Hi Katja - Welcome to the Atlassian Community!

You should always create a new question in the Community so more people will see and and can help. 

Guillaume Cougard October 4, 2021

Hey @John Funk, could you help us understand how we are supposed to do that? It's impossible on my side to link tickets from different Projects to one Epic...

 

Using next-gen projects.

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John Funk
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October 4, 2021

Ah, no you won't be able to do that with Next-gen (Team-managed) projects. Sorry about that.  :-(

Guillaume Cougard October 4, 2021

Is it planned to make it available? We are handling different User Experiences across different projects, but with really high coupling which means we frequently need to impact multiple projects per Epic...

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John Funk
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October 5, 2021

Not sure - you would need to check with the Team-managed product managers.

Lojayna Sherif June 17, 2022

Hi John , i am using the company managed project and still can not find a way to share an epic across different projects , any idea how i can do that ? thnx

John Funk
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June 17, 2022

Hi Lojayna - Welcome to the Atlassian Community!

If you are on the task/story/issue, you should be able to select the value for the Epic in the Epic Link field, even if it is on a different project from the issue's project. 

Lojayna Sherif June 17, 2022

Hi John Thank you so much. i am learning my way around that was very useful 

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Lojayna Sherif June 17, 2022

@John Funk  one more question , can a story/issue appear in more than one project ?

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John Funk
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June 17, 2022

You are very welcome. 

No - it can be associated with one and one only. 

Madakannu Prabhu December 2, 2022

@John Funk Thanks for your suggestions here. I have a question related to this.

I  created Epic in different project and Stories in different projects and then link the epic to these stories. 

But i am not able to see epic burndown. I think, epic burndown chart will take the stories/tasks that are in the same project as epic.

What should we do to show epic burndown with the stories/tasks created in different project.

John Funk
Community Leader
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Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
December 2, 2022

That's a good question - but I am afraid I don't know the answer to that. You should probably contact Atlassian Support about that. If you do and get an answer, please post it back here.

https://support.atlassian.com/contact/#/

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Madakannu Prabhu December 5, 2022

Thanks @John Funk 

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