📢 Public views are now available!

[#1]

Hi team! Amina, PM on JPD here.

Earlier this year we released view publishing, which lets you share a read-only view with any stakeholder inside or outside of your organization, without giving them access to your Jira Product Discovery project. In this first iteration, stakeholders still had to create a free Atlassian account.

After hearing your feedback, we’re excited to announce the release of our next iteration of view publishing, which generates a public link to easily share a view with anyone on the Internet with the link, without requiring them to sign in or create an account.

*As a reminder, view publishing is only available to customers on our Standard plan.

How do I leverage view publishing?

With view publishing you can share a read-only link to a view with:

• Everyone on your Atlassian site

• Specific email addresses or Atlassian groups

• Anyone on the internet by creating a public link (e.g. share the link via email, social feed, website, etc)

As an admin, can I control who enables public links?

View publishing is disabled by default. Only site admins can enable view publishing on the Standard plan.

Once enabled, only project admins can publish views. Project admins can also choose to assign permissions to creators by creating a custom role.

How do I publish a view to anyone with a link?

1. Go to the view you want to share and click Publish in the top right corner

2. Select the Settings icon at the top of the publish dialog to refine the information you want people to see in the view.

3. Select “Can Access“ next to “Anyone with the link”

4. Before publishing, click Preview and check everything is correct.

5. When you’re ready, select Publish.

6. Once you’ve published the view, you can share it by selecting Copy link

How do I publish a view internally in my company? 

If you would like to share with anyone in your company, but they have to be authenticated to open the published view: 

• In admin.atlassian.com, create a user group with all users you'd like to give access to.
  • Each user just needs the "Contributor" product access role for Jira Product Discovery, which is free.
  • If you're using Atlassian Guard you can have this group be sync'ed automatically with Active Directory or LDAP, and that gives you SSO as well for every user. Only users who have a billable product access would be charged for Guard.  
• Then, open the "Publish" menu and give access to this user group.

For more details on view publishing, including permissions, step by step instructions, and limitations visit our documentation.

For questions or comments, let us know below!

Cheers,

Amina

[Harrison Ponce]

This is so awesome. Love this!!

[Tomislav Tobijas _Koios_]

Great news! Hopefully, this will encourage other Jira product teams to develop something similar as requests for public sharing are actually common among our clients 🙃

[Tom DeMaio]

It’s great to see continued work on the sharing feature!

Would love some more middle ground here where it is easy to share across a wider company without overhead and while not having shareable links to sensitive internal ideas and roadmaps. Lack of this is seriously limits the uptake of the product for a shared central source of truth across teams. Ideal would be to facilitate company access to published views with a single SSO click without licensing everyone or managing defined lists of unknown/potential internal users on a per-view basis.

IP-restrictions could help as a feature for non-authenticated links but are complex to securely administrate. 

[Jens Schumacher - Released_so]

@Tomislav Tobijas _Koios_, if you want to share issues from other Jira products, take a look at Released in the Atlassian marketplace.

Released is product agnostic, and even allows you to create views across multiple projects and project types.

Views can be shared by embedding them in your website, app or via a centralized portal (in beta). 

We are currently working on SSO for the portals cc @Tom DeMaio

[Tanguy Crusson]

@Tom DeMaio what you can do today for that is: 

• Create a user group with all users you'd like to give access to.
  • Each user just needs the "Contributor" product access role for Jira Product Discovery, which is free.
  • If you're using Atlassian Guard you can have this group be sync'ed automatically with Active Directory or LDAP, and that gives you SSO as well for every user. Only users who have a billable product access would be charged for Guard.  
• Then, open the "Publish" menu and give access to this user group.

This way everyone needs to be authenticated to open the published view. 

[Diane-Laure Delehedde]

Hey ! My site admin told me that the toggle is greyed out for him as well when trying to activate the feature. Any tips?

[Tanguy Crusson]

@Diane-Laure Delehedde could you please share a screenshot for what your admin is seeing? Thanks!