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This is Wednesday again, and Weekly knowledge growth with Jira Guru!
Today's topic is "Jira groups and Jira roles"
Jira groups are essentially a cluster of users banded under a single label. Every user added to a group inherits the permissions assigned to that group. It's a global concept, meaning these groups are not confined to a particular project but span across the whole Jira instance.
The primary purpose of groups in Jira is to manage permissions at a macro level. Groups are used for a variety of reasons, such as:
Groups are commonly used for defining roles like "Developers," "Project Managers," or "QA Testers," and granting permissions accordingly. They're particularly useful when you want to give a set of users access to multiple projects or categories within Jira.
Here are some advantages and disadvantages associated with the use of groups:
Jira roles are flexible designations that can be assigned to users or groups within the context of an individual project. Unlike Jira groups, roles do not carry any permissions on their own. Instead, they act as placeholders to which permissions are applied within the scope of a single project's permission scheme.
Roles are intended to provide a fine-tuned permission model that reflects the various responsibilities and access needs of users within a particular project. They enable project admins to:
Commonly established roles in Jira include "Project Lead," "Tester," "Developer," or "Documentation Writer." These roles allow for granular control over who can do what within a project, such as who can assign issues, who can transition issues, and who can view certain project components.
The use of roles comes with its set of benefits and challenges:
|Aspect||Jira Groups||Jira Roles|
|Scope||Global: Affects the entire Jira instance.||Project-specific: Only affects individual projects.|
|Permission Level||Broad: Grants permissions across multiple projects.||Granular: Tailors permissions to project needs.|
|Management||Simpler for small-scale; complex as size increases.||Initially complex; scalable for large setups.|
|Flexibility||Less adaptable to changes; affects all projects.||Highly adaptable to project-specific changes.|
|Best Used For||General access rights across the system.||Detailed, project-tailored access management.|
|Notifications||Global notifications, risk of over-notification.||Targeted, project-specific notifications.|
|Administration||Less overhead at small scale; can be unwieldy later.||More setup but easier to manage in dynamic settings.|
|Scalability||Can become complex with more users/groups.||Easily handles expanding teams and permissions.|
|Communication Flow||Can lead to irrelevant updates for some users.||Ensures information relevance and reduces noise.|
Please note that this table simplifies some aspects for brevity. In practice, Jira administrators might find that there are additional nuances and considerations when working with groups and roles in Jira.
Go to your organization at admin.atlassian.com and select Directory.
Apply the Group to Permission Schemes
Learn in detail how to create and manage a group with Atlassian Document
Remember that roles are project-specific in Jira and provide a way to assign permissions to users within the context of a project. On the other hand, groups are global and can be used across multiple projects and even outside of the project context in the Jira instance.
Jira administrators often find that neither groups nor roles alone meet all their needs for managing permissions and access within Jira. In many cases, the most effective strategy involves a combination of both. Here's how you can blend Jira groups and roles to achieve optimal management:
Stay tuned for more Jira Information and remember, being a 'JIRA GURU' is all about continuous learning!
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