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This is Wednesday again, and Weekly knowledge growth with Jira Guru!
Today's topic is "Multi-Project"
A Jira board is a visual representation of the workflow and tasks associated with specific projects or filters. It provides a snapshot of where various tasks stand in a workflow, allowing teams to quickly understand the status, who's working on what, and what's up next.
There are primarily two types of boards in Jira:
This guide applies to Company-managed project
1. Open Your Jira Project
2. Click on “Boards” in the project menu.
3. Click “Create board”.
4. Select Scrum or Kanban.
5. Pick "Board from an Existing Project".
6. Click “Next”.
7. Assign a name to your board.
8. Select projects for the board.
9. Set the board's location within Jira.
10. Click “Create board”.
*Kanban: Ideal for teams with continuous workflows.
*Scrum: Perfect for teams working in iterations or sprints.
1. Once the board is created, click on “Board” in the top right corner and select “Configure”.
2. Click on the “Quick Filter” option.
3. Click the “Add Filter” button.
4. Name the filter for easy identification.
5. Add a JQL (Jira Query Language) query to define the filter's criteria. For example, to create a filter for a project:
6. Return to your board. The new quick filter will be available at the top of the board, allowing you to easily toggle between views.
Assign different colors to tasks from different projects.
Benefit: At a glance, you can distinguish which project a task belongs to, making the board visually organized.
Example: Let’s say you have three projects: Mobile App, Web Development, and Marketing. Assign blue for Mobile App tasks, green for Web Development, and red for Marketing. Jira allows you to color-code issues based on queries. By going to Board Settings -> Card Colors, you can set up colors based on JQL queries.
Familiarize yourself with the "Bulk Change" feature to modify several issues at once.
Benefit: Save time and ensure consistency when making similar updates to multiple tasks.
Example: If you want to update the assignee for all tasks under a certain epic or tag, instead of doing it individually, use the bulk change.
Learn and use Jira's keyboard shortcuts for quick navigation and task management.
Benefit: Speed up common actions and reduce mouse clicks.
Example: To quickly create a new issue, just press “c”. To comment on a selected issue, press “m”.
You can view all shortcuts in Jira by pressing “.” (dot) on your keyboard.
Adopt consistent naming conventions across projects.
Benefit: Ensures clarity and prevents confusion when viewing tasks from different projects together.
Example: If you’re naming tasks for the Mobile App project like "MA- Design Update", do something similar for Web Development, like "WD- Frontend Bug".
This ensures that when you see a task, you instantly know its project based on the prefix.
Set up personalized Jira dashboards with gadgets showing crucial metrics and overviews from your multi-project board.
Benefit: Get quick insights and a bird's-eye view of project progress.
Example: Create a dashboard widget to see the burndown chart of your current sprint.
When setting up a new dashboard, you can add gadgets like Sprint Burndown to visualize your data.
Use the "Link Issue" feature to connect related tasks across different projects.
Benefit: Easily track dependencies or related work between projects.
Example: Link a task in the Web Development project as a "blocker" to a task in the Marketing project.
Inside a task, use the “More -> Link” option. Choose the type of link (e.g., "blocks") and then select the issue you want to link to.
Schedule regular backlog grooming sessions.
Benefit: Keeps the board manageable, ensures tasks are up to date, and aids in effective sprint planning.
Example: In your bi-weekly refinement session, prioritize and estimate the efforts of the tasks for the upcoming sprint.
Regular grooming ensures that the team isn’t overwhelmed and that tasks in the backlog are relevant and up to date.
Use the "Star" feature to mark important boards for quicker access.
Benefit: Save time by having your most important boards readily accessible.
Example: If you constantly switch between the “Design” board and the “Development” board, star them for quick access. On the main board page, hover over the board name and click the star icon.
Explore the Atlassian Marketplace for plugins that can enhance multi-project management.
Benefit: Leverage additional functionalities and integrations that Jira's native features might not offer.
Example: If your team want to schedule task in calendar view, gantt chart or timeline for some tasks, consider getting a plugin that syncs Task with Jira. The Atlassian Marketplace offers myriad plugins. Always review and test a plugin in a safe environment before deploying it to the main board.
Stay tuned for more Jira Information and remember, being a 'JIRA GURU' is all about continuous learning!
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