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What is the best practice for setting up an organization in Trello? What is the correct structure?

I need advice on how to set up the right structure in Trello Business Class plan.

I have a non-profit organization with 30 employees and 5 work teams (PR, fundrasing, management, projects, ..). Each of these teams needs several Trello boards.

  • Is it appropriate to create only one Trello team called "Organization name" and put all Trello boards in it, grouped according to work teams in board collections?
  • Or is it better to set up a team in Trello for every work team in the organization? Does it matter that the teams are not grouped under the organization in this case?

What are the advantages and disadvantages of these solutions?

1 answer

1 accepted

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Answer accepted

You should do the first thing.  Teams are both a group of people (membership) and boards, and since you don't want five different members (or Business Class subscriptions) the best way to do this is one team.

This means that one Business Class subscription is always for one Trello team and if I had more teams, would I have to pay twice users who are in more teams?


Who can create collections (for my team they are Dept names)?

I want just admin to be able to do so, is that possible?

No, that is not possible. Anyone on the team can create a Collection.

It would be nice to have the option to allow only Admins the ability to create Collections as a setting at the team level.

Maybe have 2 collection categories, Team Level (Departments) and Personal level.


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