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Due to new upcoming changes, we will need to pay for this service due to too many collaborators.

Ron Sanderson
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March 20, 2024

We have 30+ collaborators right now although some do not need total access(Observer - view only).

I'm looking at sizing down on the actual users but I want to make sure this is feasible.

Here's what we are looking at doing:

20 Collaborators(Premium plan).

10 guest on 1 board only(No  Cost??)

30+ Observers(View) only(No Cost??)

Advise if this is possible and how I would set up the view only people.

We are using right now for FREE although this will change 4/8/24.

Thanks--Ron @ SW Glass

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Stephen Wright _Elabor8_
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March 23, 2024

Hi @Ron Sanderson 

I removed your cell phone number from the question; this is a public forum, so it is best to not include your personal details :)


This sounds feasible - single-board guests are free - see this help page:

Guest types and cost

While all guests are free on free Workspace boards, guests on Premium and Standard Workspace boards can incur an additional charge.

  • Free guest: A person is is invited to a single board in a Workspace is a single-board guest. This user is not billable.

  • Billable guest: A board member who is on two or more Standard or Premium Workspace boards is a multi-board guest of that Workspace. Multi-board guests are billed at the same rate as a normal Workspace member and consume a seat license.

And, observers are free if they meet the same criteria as single-board guests - see this page:

Will I be charged for observers?

Observers are billed the same as normal Workspace members and guests. If you add someone to a single board in the Workspace (but not to the Workspace itself), you won't be billed for them and can designate them as a board observer at no cost. However, if that person has been added to two or more boards in your Workspace as a guest, or if they're a member of your Workspace, they will be billable.


To add an observer, see this help page

And to invite guests, see this help page (covers multiple types of user)




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