Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
Community Members
Community Events
Community Groups

Converting checklist to a time entry


I'm using trello for client workflow in a professional services firm. Each client has a card, which describes the workflow and status, and then I use a kanban board to track what needs to be addressed right away, what I need to work on in the near term, and what is on hold. The workflow is in the form of a checklist on each card (because the workflow is different for each client, it's gotta be a custom "to-do" type list). 

I'd like to figure out a way to automate checking off one of my to-do lists with an activity log or, better yet, an entry on another board for time tracking/billing purposes. 

For example:



* call susie

* file application

* send service copies to brad

* follow up on [calendar entry]


When I check off "call Susie" I would like Trello to automatically create an item on a card or a card itself (not sure which) for purposes of time tracking. That card or item on a card would be called TIME would give me the opportunity to take the automatic template "CLIENT/MATTER * call Susie" and use a timer create a billing slip for that activity. At the end of the day, theoretically, all my time would be tracked and could be annotated as necessary as we copy/paste into the firm's billing system. Does this unicorn exist? 

2 answers

1 accepted

1 vote
Answer accepted

Of course unicorns exist!

First off you would need a timer Power-Up from Trello (I recommend Activity) and then you could use to sync whichever tasks you want to a board of your choice for billing purposes as soon as you put them into your Done column.


Thank you so much!! I will give it a try. I’ve got Activity already set up, so now I’ll play with unito. I appreciate it! 

Like reidt likes this

@Kinley Bray 

There all many time tracking power ups you can use with your boards.

Trello does have the ability to provide card age and card time in list information. You can use these to implement your own time tracking. Do note that the latter does not accumulate time in list when there is a card re-enters a list. If you need this then you will need to work with api. Did this for a client whose workers held several tasks at the same time. The last bit will be to consider how you gather the time records for your billing. 

Suggest an answer

Log in or Sign up to answer
Community showcase
Posted in Trello

Taco Tuesday: New years' resolutions with Trello

Congratulations to @Laura Holton , our latest winner of Taco Tuesday! And thanks to @Kristján Geir Mathiesen for sharing the picture of Taco having fun with his new friend  B...

2,411 views 28 42
Join discussion

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you