I have like 10+ core projects created in Jira. Those projects are product based as they represent standalone application/module with it's own version/release cycle. Inside those projects I have several teams/project roles working (Dev,QA..etc)
On the other hand there are some teams that take part in pretty much everyone of those core projects. Teams like design/operations/copywrite etc. At first I ended up creating one project (design/operations/copywrite) per such team so they can work on their own stuff (like ops have work not necessarily related to core projects).
This setup seems great but there is a problem. When I create stories I am not able to create sub-tasks that are in different projects (design/operations/copywrite). If I use linking, Kanbanb/Scrum boards for example will not account for those links and I will end up using custom queries for creating swimlines.
As a result (to keep stories/sub tasks structure) I am end up creating sub-tasks inside the core projects like sub-copywrite/sub-ops/sub-design that are to be used to not break a story as a structure.
Issue with this setup though is how I give permission to design team for example to see only issues/sub-issues of specific issue type (subtask-design for example) because ultimately I don't want the design team to see work of all other devs in core projects. I know there are issue security schemes that might fit this just fine but I have the feeling I am overcomplicating this and I'd like to hear sound feedback from someone who have tackled such problems.
Just adding my 2 cents here.
Here is the approach I would take
1. Product wise project setup
2. Teams that work across projects will be setup in groups
3. Teams that have to be per project will be setup as project roles
4. Issue security schemes to take care of who can see what. And a post function to set issue security based on the issue type
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