Looking for timetracking with mandatory attendance

[Jens Kisters //SeibertSolutions]

Hello,

we are searching for an addon that provides the following:

For each user it is defined how many hours per day should be worked.

This "mandatory attendance" should be different every day.

We want to pull data from a external timetracking system about how long the user worked yesterday and want to use this data for a report:

We want a report that compares that target value with the hours a user logged in jira and provide a supervisor a way to see if employees have looked more or less time than they were present.

Which of the many timetracking addons for Jira fulfil these requirements?

 We looked at tempo which seems to do it, but the mandatory attendance is only per weekday, not different for every day.

Thanks in advance

Jens

[Sandra Björg Axelsdóttir]

Hi Jens.

I think you should check out Tempo Timesheets.

In Tempo Timesheets, you can create workload schemes and add your employees to different workload schemes. Each workload schemes allows you to define how many hours should be logged for each day of the week.

Cheers,
Sandra

[Jens Kisters //SeibertSolutions]

Hi Sandra,

can the workload scheme be different for every day of every year?

I only saw schemes based on the weekday which does not work for our use case.

Greetings

Jens

[Sandra Björg Axelsdóttir]

No, it's only for the weekdays, so all weeks are the same apart from days you define as public holidays throughout the year (done in the holiday schemes).

[Jens Kisters //SeibertSolutions]

thank you, we will look elsewhere or think about developing something on our own.

[Jens Kisters //SeibertSolutions]

To tell you more about our usecase:

We want to compare the time logged in jira to the time logged in an external time tracking application (come, go, go on break, be sick, be on vacation, overtime etc.).

We want to use the data from that application to feed the "mandatory attendance" and then compare it to the logged time in jira.

The target is that the time booked in jira is close enough to the time the user was actually working that day in the past.

[Sandra Björg Axelsdóttir]

Have you considered not having people log time in two systems, and just have the log time in Jira/Tempo and sync those hours automatically to your external system?

There are a lot of Tempo customers that do that, and the setup to accomplish that, is to create internal issues for the "work" you mention above (sick, vacation, etc).
Then you can use Tempo's servlets to sync data between systems (or our Rest APIs).

[Jens Kisters //SeibertSolutions]

Mhhh.. are there also solution ideas for

- overtime accounts (how many hours has the employee worked more or less than defined in his contract)

- manage come, go and breaks via a simple interface similar to an analogue timeclock

- manage vacation budgets

I think these are important features because of which companies use timetracking software

[Sandra Björg Axelsdóttir]

All these are not standardized in Tempo, but there are workarounds for some.

1. Overtime: add a work attribute to allow users distinguish between overtime and not.

2. Timeclock: don't have a workaround here.

3. Vacation budgets: could have a vacation issue for each employee where the original estimate is the budget. Then roll up all vacation hours into one (or more) vacation account.

But if you sync with an external system, you can manage the vacation budget from there. You would just need to make sure the vacation hours would sync correctly.
I´m not an expert in the customization of syncing, but it, of course, partly depends on your external system.

If you want to investigate further, I can introduce you to a Tempo partner that can help you.

[Jens Kisters //SeibertSolutions]

Thanks you very much, we will consider this