Insight Asset Management - Software Licenses

[Deleted user]

I am looking for recommendations on how to manage software licenses in Insight, such that I can create alerts when 90% of licenses are used and / or 30 days before licenses will expire.

I have a software asset, with a version. For each version I have 250 licenses. Users can be assigned a license for any number of versions, but no more than 250 licenses can be issued.

What's the best way to represent this?

[Alexander Sundström · Accepted solution]

Hi!

What I would recommend is to look into the automation engine, where you can either listen on object events, or run on schedule, to check for licenses that are about to expire, or in the case with threshold of licenses, execute some groovy script to check for those conditions.

Basically, what you use for automation rules to filter out the right objects is IQL, Insights query language, and at the current implementation (5.4), its not possible to filter on percentage of certain values, or count / sum operators.

As such, groovy scripts would be needed to check for those conditions, and also for sending emails, creating issues etc.

What I would recommend is to get in contact with one of our partners, that can help you with how to configure your instance, how to set up Insight, and even create the scripts needed etc, as this question goes hand in hand with how the Insight structure should look etc. 

For more information, I recommend you to visit https://riada.se/partners/

And also, as I mentioned Automation and IQL, take a look at 

• https://documentation.riada.se/insight/latest/insight-manager-s-guide/insight-automation
• https://documentation.riada.se/insight/latest/insight-user-s-guide/iql-insight-query-language

For the IQL documentation, there is an example for how to query for licenses within an certain date.

If you feel like this answered your question, please mark it as accepted :)

Best Regards
Alexander

[Joel Hereth]

@[deleted]  I think I know of a solution that could help you with this! Have you checked out License Logic before? They'll automatically remove unused licenses that go inactive. They offer a free integration to see how it works, so technically you could just use the free version to solve this problem you mentioned above.

[Arpita Shah]

My top insight menu disappered when i applied new trail version license