Insight Asset Management - Software Licenses

QA_QA_QA March 6, 2018

I am looking for recommendations on how to manage software licenses in Insight, such that I can create alerts when 90% of licenses are used and / or 30 days before licenses will expire.

I have a software asset, with a version. For each version I have 250 licenses. Users can be assigned a license for any number of versions, but no more than 250 licenses can be issued.

What's the best way to represent this?

3 answers

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2 votes
Answer accepted
Alexander Sundström
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March 7, 2018


What I would recommend is to look into the automation engine, where you can either listen on object events, or run on schedule, to check for licenses that are about to expire, or in the case with threshold of licenses, execute some groovy script to check for those conditions.

Basically, what you use for automation rules to filter out the right objects is IQL, Insights query language, and at the current implementation (5.4), its not possible to filter on percentage of certain values, or count / sum operators.

As such, groovy scripts would be needed to check for those conditions, and also for sending emails, creating issues etc.

What I would recommend is to get in contact with one of our partners, that can help you with how to configure your instance, how to set up Insight, and even create the scripts needed etc, as this question goes hand in hand with how the Insight structure should look etc. 

For more information, I recommend you to visit

And also, as I mentioned Automation and IQL, take a look at 

For the IQL documentation, there is an example for how to query for licenses within an certain date.

If you feel like this answered your question, please mark it as accepted :)

Best Regards

0 votes
Joel Hereth September 1, 2023

@QA_QA_QA  I think I know of a solution that could help you with this! Have you checked out License Logic before? They'll automatically remove unused licenses that go inactive. They offer a free integration to see how it works, so technically you could just use the free version to solve this problem you mentioned above.

0 votes
Arpita Shah December 12, 2018

My top insight menu disappered when i applied new trail version license 

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