Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in
Deleted user
0 / 0 points
Next:
badges earned

Your Points Tracker
Challenges
Leaderboard
  • Global
  • Feed

Badge for your thoughts?

You're enrolled in our new beta rewards program. Join our group to get the inside scoop and share your feedback.

Join group
Recognition
Give the gift of kudos
You have 0 kudos available to give
Who do you want to recognize?
Why do you want to recognize them?
Kudos
Great job appreciating your peers!
Check back soon to give more kudos.

Past Kudos Given
No kudos given
You haven't given any kudos yet. Share the love above and you'll see it here.

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

How to spend time smarter while working on a project?

Is your team performing disappointingly? Is your inbox stuffed with emails and workday packed with unproductive meetings? Is time spent together at work not always time spent getting work done? Then, clearly, you have a serious problem with time management. What is time management? Time Management is the ability that allows you to accomplish more in a shorter period of time. It helps to organize and plan time spent on activities in a day.

It includes skills such as planning, setting goals and prioritizing tasks in a project. Good time management helps make tasks more organized and finish them in a timely and more productive manner. It not only helps you save time and efforts – thanks to it, you can keep your projects on a track. Here are some tips to manage your time more productively and achieve your intended goals:

1. Create tasks and prioritize them

Firstly, divide a project into number of tasks and assign these tasks to the most suitable team members. Thanks to this, there will not be any confusion regarding the work each employee will be doing. This will help the project to be completed on time.

Next, prioritize the tasks. Not every task deserves equal importance. Some are urgent and important, others are neither. This is a good way to reduce the time being spent on unnecessary activities.

2. Get rid of distractions

Nowadays we are constantly distracted by so many things: social media notifications, endless emails, phone messages. These distractions can cost us many precious hours and seriously lower our productivity. In order to improve our overall performance, it is necessary to eliminate these distractions.  Remember to keep your phone aside while working on an important task.

3. Deal with one task at a time

In terms of productivity, it is not the best idea to do multiple things at once. It is better to pick one task at a time and focus on it entirely. It will not only help you to complete it much earlier but it will also give you enough time to review it properly.

4. Communicate effectively

Proper communication is one of the most important elements of effective time management. Every successful team needs clear communication processes supported by the right tools. To avoid losing information in numerous emails, it is crucial to have a good project management software such as Jira, where all information about a given task is shown in a single place. Jira allows teams to communicate easily thanks to comments and notifications. Besides, everyone involved in the project can know its details without having to organize meetings or sent emails to other team members for information. Users can be sent notifications informing about issues that require their attention first.

Thanks to Jira’s openness, managers can easily see which team members are struggling to finish their tasks and how many tasks are still in progress. Team members do not have to report back to their managers to tell them where exactly they’re standing with the project – managers can see all the information on customized dashboards, predefined reports, or quick overviews.

5. Track where team members spend time

Time tracking is an essential part of effective project management. When we see how we and our team members spend time, we can better understand how we can improve the use of it. In other words, it is the simplest way we can improve the ability of teams and project managers to stay on track.

Why is time-tracking so important?

Time is one of the most important resources in business – we tend to think it is always insufficient. That is why it is essential to know where it is being spent. How many hours a day do you waste in meetings or searching through your inbox? Are you handling your main priorities right? Without proper data, it is difficult to see how productive you really are.

Time tracking can empower individual people to improve how they work. People are often surprised when they get to know about their actual work habits. Once team members see their time recorded, they are surprised how often they spend work hours uselessly, e.g. focusing on details instead of reserving enough time for deep work. Or they see how they could do a better job organizing their day. Even little corrections to individual workflows can have a big influence on overall efficiency in the long run.

Project managers, on the other hand, are more likely to have down-to-earth demands on team members if they have a unified overview of what their team is working on. When they realize how long a certain project is going to take, they are able to make more accurate estimates and plan their team’s time better. This means they’re less likely to overbook someone and more likely to take on only this amount of work that their team can handle.

Time tracking allows one to make more intelligent decisions about pricing and running projects, scheduling one’s team and even creating a better work-life balance. Once you have that data, you can start improving how your team (and you!) spend your workday.

Time-tracking tools save the day

Time tracking ensures teams are working efficiently on tasks and projects that have been better prioritized. However, manual time tracking in spreadsheets is too much of a hassle – it can lead to inefficiency and create the potential for billing inaccuracies.

Luckily, these days, one can keep a check on time of various tasks and projects thanks to different types of time tracking software. Choose the one that benefits the entire team. When all team members are equipped with the right tracking tool, they can be better informed about their project progress. As a result, overall productivity will be increased and consequently, everyone’s workload lessened.

Jira Software is an optimal solution that brings benefits to many areas of work in IT teams. Its time tracking feature helps users to record the time they spend working on issues. The Time Tracking Report shows useful information on issues for a particular project. The report shows time estimates for all the issues, and whether they are ahead of or behind the original schedule.

However, you may think that the JIRA report is not sufficient in terms of tracking the individual employee’s working time. It primarily lacks filtering options and aggregated data and as a result, it is hard to get insight at a higher level. In such case, you can use other reports that are available for download from the Atlassian Marketplace site.

Fortunately, JIRA has a rich ecosystem of extensions that help you with various aspects of time tracking. By using them, you can efficiently save your time and make your team’s life simpler and productive. These effects you can easily achieve with our app ‘Worklogs - Time Tracking and Reports‘ available on Marketplace, among numerous of time tracking add-ons. This is an easy to use app that allows you to keep track of the time spent by your team members on different projects. You can group data by days, weeks, months, or years. Moreover, you can also categorize entries by projects and use several filtering options. The Worklogs page allows you to see exactly where hours were logged by hovering over the hour count.

One of the app’s biggest advantages is its simple, intuitive interface that allows filtering data within a specific time range for different projects.

Worklogs can be accessed through both a menu item or inserted into your dashboard as a gadget.



This blog post was created by SolDevelo Team and is available also on our blog.

More info about the product's features on it's website: https://jiraworklogs.com/

1 comment

Visualization of worked hours and reported time is important but the first step is to track time precisely. 

There are few apps available on the Marketplace that help to make tracked time accurately, e.g. Tempo or Clockwork Automated timesheets.

Clockwork gives a nice integration with Jira workflow actions, working days and days off calendar to track time automatically when Jira issues are moved between Open, In Progress and Done status categories. It helps to make the tracked hours accurate.

Comment

Log in or Sign up to comment
TAGS
Community showcase
Published in Marketplace Apps & Integrations

New cloud apps roundup - June 2021

Since our last roundup in April, Atlassian's Marketplace Partners have added over 100 new cloud apps to the Atlassian Marketplace to help your teams work more efficiently. Let’s take a quick look a...

489 views 6 12
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you