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How to share Jira Time Logs with your stakeholders?

How to share Jira Time Logs with your stakeholders? 

 

Using time tracking software is a great way to manage your work time. Whenever you’d like to share your work log with someone else, Worklogs - Time Tracking and Reports offer you several different ways to do that.   

 

The Share button 

If your stakeholders have access to your organization’s Jira, all you need to do is click on the share button in the top right corner. 

 

share button (1).png

 

You will then see a message that your Worklogs link has been copied to a clipboard. 

 

 pasted image 0 (4).png

 

 

Once you have the link copied, you can send it to anyone interested via slack or any other platform you use. They will get access to it and will also be able to save your work log and open it whenever needed. 

 

 wyślij na slack final 1.gif



Excel spreadsheet

Your work log can also be exported as a spreadsheet and edited in Excel which can be helpful e.g. when you prepare invoices. In general, you can take advantage of the numerous functions that Excel offers you. Then, your spreadsheet can be sent via e-mail to anyone interested or you can just simply save it, store it on your computer, and come back to it whenever needed. 

In order to get the XLSX file, click Export in the top right corner: 

 


pasted image 0 (3).png

 

Then, there will be three options available: 

 

1. Once again you will be able to copy the link to a clipboard (and then send it to others exactly as in the previous example).

2. You will be able to download an XLSX file with all fields. The spreadsheet will contain two tabs: 

  • Data  –  it will show everything you see on your Worklogs page (your groupings, filters, date range, and other options).
  • Details –  it’s a great option if you would like to see a bigger picture and/or want to have insight into a lot of different data. Details view will contain all Jira fields connected with your issue, including e.g. comments you added when you were logging time. 

 


pasted image 0 (2).png

 


3. You will be able to download an XLSX file with selected fields, so you can choose which filters will be included (the default setting is user, time spent, and issue key). They will then be displayed in the Details view after you download the file. 

 


pasted image 0 (1).png

 

When you use the app, you can see only three columns. Exporting it allows you to see all the data connected with your work log at the same time. 

 

Sending your time report via e-mail

Remember that, apart from downloading spreadsheets, there’s also an option to display your work log as a bar chart, pie chart, or table which can then be saved and sent via e-mail as an attachment.

 



chart.png



Add Worklogs to your Jira dashboard 

The third option would be to add it to your Jira dashboard. When you open it, on the right you will see a column with widgets. Type “Worklogs” into the search bar and click “Add”:  

 


Add.png



Worklogs will be added to your Jira dashboard and it will save automatically. Once this is done, you can now adjust it to your needs by applying your chosen filters. Remember to save the configuration by clicking “done” in the right corner. 



done.png

 

Now all you need to do is give the person interested access to it. In the top right corner click on the three dots and then click ‘Rename and share’:

 


kropeczkii 2.png

 

A window will appear and you will be able to decide who can view and edit your work log. By default, everything will be set to private and to make a change you can choose from categories such as Project, Group, My organization, or Public.

 


rename and share 2.png


Choose whatever you like, click “Add”, and finally the blue button “Save” in order to save the settings. Now your dashboard will be visible to the people you shared it with.



Summary

With Worklogs - Time Tracking and Reports there are quite a few options available when you want to share your work log with someone. It can be quickly sent as a link on any communication platform. Another option is to add it to your Jira dashboard – anyone who has access to it will be able to see it. In more formal circumstances, or if you simply prefer it this way, you can save it as a table, pie chart, or bar chart as well as export it as a spreadsheet. It can then be sent via e-mail to your stakeholders. Remember that when you export it as an Excel file, you can then take advantage of all the features Excel gives you. 

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