How to see automatically add someone in all the projects created?

[Alexandra Colette]

Hi,

I'm a Site Admin in Jira and in Tempo Timesheet.

We create private projects and if I'm not added manually in each projects, I cannot see the time log by other users for this specific project?

So I have 2 questions here:

- Is there a way to see all the time logged in project, even if I'm not added in the project?

- Is there a way to automatically have a my user added when creating a project?

Thanks for your help! 

Alex

[Susanne Götz _Tempo_]

Hi @Alexandra Colette

The option that Nic describes can only be used for Classic projects, as they are using the JIRA project permission schemes.

This functionality is not available for Next Gen projects (https://confluence.atlassian.com/jirasoftwarecloud/working-with-agility-boards-945104895.html).
For these projects, users need to be added individually. This applies also to the Tempo permissions on project level (Log Work for others, Set billable hours, View all worklogs and View issue hours, see https://tempo-io.atlassian.net/wiki/spaces/KB/pages/379028002/Permissions+needed+to+see+other+users+worklogs+in+Next-Gen+projects).

Best regards,
Susanne Götz
Tempo team 

[Alexandra Colette]

@Susanne Götz _Tempo_ 

We are using Software development project templates. Is there a way to do it in this case? (either add me automatically on each created project, or allow me to view all the time logged in Tempo even for projects where Im' not added as a member)

Thanks,

Alex

[Susanne Götz _Tempo_]

Hi @Alexandra Colette ,

You should be able to do this by using the Project defaults that Nic describes.

Please note that you need to have the "Browse Project" permission for projects that you need to view worklogs of other users (given via the "View all worklogs" permission for the project). The Browse project permission for a Project is the basic permission so you can view issues and data connected to them.
(https://help.tempo.io/cloud/en/tempo-timesheets/permissions-in-tempo/project-permissions.html)

Best regards,
Susanne

[Alexandra Colette]

Hi @Susanne Götz _Tempo_ 

Thank you for your answer. 

Do I need to add this permission to each project 1 by 1?

If yes, then, it's not really easier than just adding me as a member of the project.

The issue I have actually is that when my colleagues create a new project, if they don't add me as a member, I cannot see the time logged in Tempo, which is mandatory for time tracking purpose.

Thanks again for your help,

[Susanne Götz _Tempo_]

Hi @Alexandra Colette

This depends on the way that Project permissions are given in your system. 
If your projects are using shared permission schemes, access to all projects can be given by adding your individual user. You will then have the permission in all projects that are using this permission scheme. 

In case each of your projects uses a different scheme, your permissions will need to be given for each project individually (https://support.atlassian.com/jira-cloud-administration/docs/manage-project-permissions/) 

The default members that Nic mentions will solve this problem when new projects are created (https://support.atlassian.com/jira-cloud-administration/docs/manage-project-roles/).

Regards,
Susanne 

[Nic Brough -Adaptavist-]

No, you need to be given permission to see a project.  It sounds like you've set up your systems to leave you out by default.

You can be added to the defaults - take a look at Admin -> Project Roles -> Default members - if you get added in there, then new projects will be set up to include you as they are created.

[Alexandra Colette]

I checked, we have different project roles and I'm default member in some of them like administrators.

But still when a colleague create a project, they have to add me manually, its not by default.