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Folders inside an Epic. Can I keep the add to Epic prompt?

Hi everyone,

Hoping I can get some help with something. 

I have an Epic with Tasks. When I add a new Task to this Epic it asks if I want to inherit the Epic Link. Cool. 

Sometimes the team wants to add Folders inside a large Epic (I'm advising not to do this and group by a transformation but how and ever ...)

So ... 

  • Epic 
    • Task
    • Task
    • Task
      • Folder     
        • Task
        • ...
    • Task
    • ....

Now, if I add a Task inside the Folder above (which is obviously inside the Epic) I don't receive the request to link to the Epic and the task doesn't appear (because it lacks the Epic Link upon creation). 

Is there a way to maintain the hierarchy here so that I still get the prompt and can retain the Epic Link upon creation inside Structure?

Thanks in advance, 

Lee

1 answer

Hello Lee,

When an issue is being created under an Epic, the Epic link is being created by the 'Stories under Epics' generator which corresponds to relationships between two issues. I.e. if an issue is added under an Epic and the parent-child relationship is formed, the Epic link should be created between them.
This mechanism only works in direct pairing, it will not work when creating a Task under a Task or when creating a Task under a folder - the Epic link simply can't be created between these items. And an Extend generator can't skip structure's levels to enforce this mechanism between a top parent issue and its descendant lower in the hierarchy.

Other than using grouping instead to keep all Tasks directly underneath Epic, we can also recommend creating Tasks in folders as usual and having the Epic Link column in the structure. You can add a Task to an Epic by simply in-line editing the field in the column, which can save some time, and with the column, it's easier to make sure that the Epic link is indeed there.

I hope this helps. Please feel free to contact us at support.almworks.com if you need our help with anything more specific.

Best regards,
Stepan Kholodov
ALM Works

Many thanks for your detailed reply, Stepan. 

Yes; this all makes sense. I will convey this to the team and encourage them to use transformation grouping instead of interstitial folders. 

Thanks again,

Lee

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