What is best approach to have users in Jira who have different access across Jira projects?

[Kaye Barry]

Hi,

I have 3 Jira projects setup. I need to make 2 of the projects inaccessible for some users though. (only some of the team should have access)

Can you let me know how best to achieve this please? I had a look at permission schemes, and how to edit user configurations, but wasn't sure which was the best option.

Thanks,

Kaye 

[Kaye Barry · Accepted solution]

I got the answer here.... You use a combination of Permission schemes, Groups and Roles.  https://confluence.atlassian.com/cloudkb/how-to-restrict-project-access-for-teams-in-jira-cloud-953142266.html

[Mohamed Benziane]

Hi,

You can use the permission scheme to allow only some user (that you will put in different project role) to create edit etc issues.

You can take a look at this page :

https://confluence.atlassian.com/adminjiracloud/managing-project-permissions-776636362.html

Hope this helps

[Kaye Barry]

Thanks for reply. Can you be specific in the permissions to only allow a user to be able to view 1 project though? and not even have access at all to the other projects. 

That link details the types of actions you can set within a permission scheme on a project. But I'm still not sure on the setting different overall access permissions ACROSS different projects. Thanks, Kaye

[Zita Bagi]

If you want 2 projects to be inaccessible for users, just simply don't put them in the project. This means that if you go to the project > Project settings > Users and roles, you don't include them.

But then also take user groups into consideration. Make sure that under System > User management > Users/Groups the user isn't included into a user group which would grant some sort of access across different projects.

If you want some users to have access to those 2 projects, simply add them project > Project settings > Users and roles into a role.

You don't have to edit Permission Schemes to grant access to users to projects. A permission scheme defines, for example what a certain user, who has Developer role in a Project can and cannot do in the project in theory. But if I understand it correctly, you simply want to add users to certain roles which can be done under Users and roles.

https://confluence.atlassian.com/adminjiracloud/managing-project-roles-776636382.html

[Kaye Barry]

Thanks for reply. When I go to Project settings, I don't have Users and Roles - see screen shot. I only have Permissions (which shows the permissions across the scheme which as you said I don't need), or people (which seems to be some other way to add people. This page says I don't have anyone on the project - see screen shot, even though I did share it with 2 people and I have the ability to assign tasks to them etc. So I don't know why I would need to add people here in this option). 

Maybe do I need to navigate to a different screen to get the users and roles options please?

[Zita Bagi]

Oh, sorry, I can see that this is Cloud, I was talking about Server. 

Theoretically you should click on the Add please button in the top right corner. But I cannot really help further, if it's Cloud.