It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Reopened Tickets Reporting

How do I reconcile reports generated months apart when in between there are reopened tickets (e.g. A report was generated in July showing X number of closed issues.  In August 2 issues were reopened, assigned to different users/assignee, and then closed in September)?  In this scenario the hours worked will be different, assignee resolved issue statistics would not match, among others.

What would be the most accurate way to reconcile these reports?

Thanks!

3 answers

1 accepted

0 votes
Answer accepted

If a scenario like this would generate major concerns for your reporting, a first advice might be simply not to allow tickets to be reopened. And yes, that might imply giving the closure of your tickets' process some thought (e.g. about a pre-closure step in the process, about some form of approval by the customer, ...). But once closed, you will be assured that the scenario described above will no longer be possible.

An alternative might be to not only report on your closed issues, but also on reopened ones. If you include reopened issues in your reporting, you will be able to account for certain deviations.

On a side note - you did not mention what kind of reporting you are actually referring to. Between the lines, I assume this is mainly regarding the built-in reporting that comes out-of-the-box with JIRA Service Desk (just guessing, I admit). You're kinda right about the shift that will occur there. But reporting there is mainly intended to show you from day 1 of using the product where you can improve. If you might need hardcore historical data for formal SLA Reports with consolidated periodical data, look into a solid BI-reporting tool like e.g. EazyBI. It will use your actual Service Desk data, but add the historical dimension to your reporting.

Thanks for the insights, Walter.  What we do at the moment is to include reopened tickets in the report.

We will look into EazyBI and other compatible reporting tools in the Atlassian Marketplace.

Regards!

Thx for the heads up and good luck while progressing!

Reopened Tickets KPI is available in our JIRA Cloud Plugin. Please try out to check if it solves your usecase.

Suggest an answer

Log in or Sign up to answer
This widget could not be displayed.
This widget could not be displayed.
Community showcase
Published Apr 09, 2019 in Portfolio for Jira

Portfolio for Jira 3.0 is here!

The wait is over... Portfolio for Jira Server and Data Center 3.0 is now officially here! Platform releases offer Atlassian an opportunity to shift our strategy, make bold predictions about t...

1,651 views 14 26
Read article

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you