I was wondering if it was possible to move a column off a board, but still have it be searchable?

We have a "done" column for closed statuses we would like to move off the board for archiving purposes, but we still want to be able to search for those issues if we need to. How can we archive issues and remove them from the board but still have them be searchable? 

3 answers

0 votes
Mikael Sandberg Community Champion Oct 04, 2017

You can still search on issues that are not being shown on a board. The board is just a centralized tool that allows you to map workflow statuses to columns. For the archived issues you can use filters.

Yes, how but can you archive issues within a project? If I use the JQL filter of the board to filter out issues, do i have to do that for every issue, or is it a one and done? I see in quick filters: Only My Issues and Recently Updated. Is there a code snippet I can use to filter closed statuses? 

You just have to do it once per board. Just change the filter used for the board to exclude issues in a certain status. You can change that filter under Board > Configure > General.

Here is an example of a filter that exclude 'Done' issues:

project = MY AND status != Done ORDER BY Rank ASC

I am using the generic Agile template and need to do the same thing per this initial question. Unfortunately, I cannot find any menu to configure the Board as described above.  Any guidance on how to get to it in the Agile template would be appreciated.

Mikael Sandberg Community Champion May 31, 2018

@Mark Moussa if you are referring to the new Agility template, then the board created when you create the project is not configurable. You have to use either the Scrum or Kanban template in order to be able to configure the board.

0 votes
Peter DeWitt Community Champion Oct 04, 2017

@Randy Nieto, you could also modify your JQL filter to add a resolution date is within the last 5 days.  That way you can still see recently resolved issues but older issues will drop off automatically.

pd

0 votes

Similar to what Peter said, I like to hold items in the Closed column for a week after closing, and hide them from the board after that. Everything is still searchable. See this link for the Kanban board sub-filter I use:

https://community.atlassian.com/t5/Jira-questions/Sub-tasks-still-appear-in-done-quot-column-when-parent-ticket-is/qaq-p/596591#M203253

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