Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
4,299,671
Community Members
 
Community Events
165
Community Groups

Excessive time tracking in meetings

I held a 1-hour meeting with my team, but when they included their participation using the time control, the total time was 10 hours, as each one put 1h of participation. How to avoid time overload in this type of issue (meetings)?

1 answer

1 accepted

0 votes
Answer accepted
Brant Schroeder Community Leader May 20, 2022

@marcos_motta that is the correct amount of time utilized.  If you have a meeting with 10 people for one hour then ten hours of time was used.  The only way to get around this would be to not have onlybone person record there time for one hour but this is not an accurate representation of the time utilized to conduct the meeting.

@Brant Schroeder, thanks for the information!!

I understand that, but it's strange to think that a meeting that is scheduled to take 1 hour ends up taking 10 hours. How should I estimate the time of this meeting, in 10 hours? On the other hand, we use fields like start date and end date in our work items, how to treat these fields to reflect the total meeting time?

Your meeting has not taken 10 hours, I don't understand why you are saying that.

It took one hour, and there were ten people there, each working in it for one hour. 

Yes you should estimate ten working hours for it.

Are you confusing working time with elapsed time here?

Like marcos_motta likes this

@Nic Brough _Adaptavist_, thanks for the feedback. I understand that I might be getting a little confused (I just started using Jira), but this question caught my attention. See the attached image, I see an estimate and a time control, maybe there is no connection between these two fields, but I had thought so! And that's why I opened this thread, to better understand how it works.
Regarding the second point, our use provides for the inclusion of a start time and an end time for each activity, this allows us to define the time of day when the activity was carried out and check the gap between these points.

Sorry, I'm not able to upload the image...

Brant Schroeder Community Leader May 20, 2022

@marcos_motta Time tracking is used to track all the time/effort that was put into a given activity.  This is the same across all PM applications.  Even though you scheduled the meeting for a single hour or estimated a single hour the total time put into completing the issue was 10.  I think you just need to consider this when making your estimations.  If you are planning your resources time you used 10 resources for 1 hour each meaning the estimation should be 10 and if everyone attends and reports time you would have 10 hours.  If the meeting was estimated at 10 hours but only went for 30 min the actual time/effort recorded would be 5 hours.  You can not take a start and end time and compare that to effort unless only a single individual was going to be recording effort on that issue. 

Like marcos_motta likes this

@Brant Schroeder, thank you very much for the information, it is now clear that my analysis on the use of this functionality was wrong. I will observe these tips in our meetings.

If I may add to what others have already said, @marcos_motta

Think of it this way: If it takes 10 engineers 10 hours to complete a sprint, how many hours of work went into the sprint? It was 100 person-hours (10x10).  Right?

It's the same thing with 10 ppl in a 1 hour meeting.  10 x 1 = 10. 10 person-hours were used. :)

As @Nic Brough _Adaptavist_ said, I think you may be confusing elapsed time with work (time).

Hope this helps,

-dave

Like marcos_motta likes this

Suggest an answer

Log in or Sign up to answer
DEPLOYMENT TYPE
CLOUD
PRODUCT PLAN
FREE
PERMISSIONS LEVEL
Site Admin
TAGS

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you