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Automation: Send Email

Joshua Munoz Oct 06, 2016

I want to create a rule that notifies individual users via email when specific types of Service Requests are generated, but I only have the option to email the Reporter or Customers Involved.  Is there a way to add individual emails or make groups that will show up as options?

1 answer

2 votes
Gerry Tan Atlassian Team Oct 06, 2016

Try the "Alert user" THEN action, this will result in an internal comment with at-mention to the specified user – which will trigger email notification – depending on your notification settings.

Joshua Munoz Oct 06, 2016


That's great.  That's the answer to exactly what I asked.  Sadly, I realize I didn't ask the right question.  The emails I'd like to send would not be to agents, but employees that will not be working on tickets or logging into JIRA Service Desk.

In this case, we have managers who are liaisons to our various customers.  They like to know every time a ticket is generated for their customers.  They never work on tickets at all, but just want to be in the loop on when tickets are generated for their specific clients.

Is this a possibility with JIRA Service Desk? 

Like Nikhil Arora likes this
Gerry Tan Atlassian Team Oct 09, 2016

How about this:

  1. Add the manager into Service Desk Team role (through Project settings > Users and roles).
  2. Use "Add comment" THEN action, then do @ mention to the manager in the comment text. Make the comment internal so the customer won't see it.
  3. Once the rule triggers and the comment added, manager will receive an email

According to my testing this will work even if the manager is unlicensed. 

Joshua Munoz Oct 10, 2016


That's perfect!  Thanks so much.

Palash Sinha Feb 23, 2017

Hi Gerry,

The solution is great! Is there a way to also include the ticket details like description & any custom field value under the notification? 

Like Steve Berno likes this
Jörg Gellisch Mar 16, 2017

Oh your Question is interesting @Palash Sinha. I am interested in this too. Because the Alert User Task only shows an E-Mail without any specified informations which would be good for us as a support team. Or is it possible to customize the E-Mails generated by the Alert User Task in the automation area?

Greg Mora Jul 03, 2017

I am also interested in this if you can give any feedback

Dan Froelich Dec 20, 2017

I, too, would like to have options to include ticket details in line in the email/ alert.

J.D. Abbey Dec 21, 2017

I am looking for a way to send emails to our HR who do not have JIRA accounts when a manager fills out the new hires form I have on our jira portal. Would be nice to have that.

Geoffrey Gallinger Apr 23, 2018 • edited

I found the answer to this!

There's liquid logic for email notifications in Automations.


Edit: May have spoken too soon. Those rules are listed as working in emails...

Like Fevzi Telli likes this
Joshua Sung Aug 10, 2018

Adding a comment and doing a search with @ doesn't seem to work... is there a way to to do this? You mention about referencing teams and roles. Roles don't seem to work with notifications? Or is there something I'm missing?

Hawken Ritter I'm New Here Apr 04, 2019

Has anyone figured out how to include information from the ticket in the email notification?

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