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Weekly Report showing upcoming changes

Hello, Pretty new to Jira. We use Jira for Change Management. Each week, we do a lot of manual tasks to produce an email that goes out weekly to inform the user base of Change Requests that will be happening during the upcoming weekend. Is there some type of automated report that we can generate by date that shows changes that will be implemented on a weekly basis.

Thanks for any assistance ,

Sean

4 answers

Hey Sean,

Do you have a field that specifies when the CR will go live? If yes, then you could use our app Notification Assistant for Jira Cloud with JQL like:

exampleDateField > startOfWeek(1) and exampleDateField < startOfWeek(2)

 And send a list of all matching issues to the appropriate recipients.

Hello @Sean McEntire 

How do you identify the changes that are being implemented? Are you figuring that out manually? Are you using Fix Versions? Are you looking at the date an issue was Resolved?

If you can construct a filter to get the list of changes that will be implemented, then that filter can be saved and a Subscription set up to email the results of the filter to users who are members of a User Group defined in JIRA. Or the users can subscribe to the filter themselves.

Or you could use the Automation feature to run an Automation rule on a schedule to sent the information to specified users.

To set up a filter that doesn't need to be updated each week to get that week's Change Requests would depend on how you are identifying the Change Requests that are going to be implemented.

For example, if you are using Fix Versions/Releases you could filter for the issues in the latest released version, as per

https://support.atlassian.com/jira-software-cloud/docs/advanced-search-reference-jql-functions/#Advancedsearchingfunctionsreference-latestReleasedVersion

We are using fixed versions. Would this be in a report style format that could be emailed out to uppermanagement and the owners of the company to inform them of changes that are going to take place?

I'm not clear on your definition of "report style format".

When you use a Subscription to a Saved Filter, it is basically the same output as using the Search screen and its List View to define the columns you want to see, and it is contained in the body of the email.

You should try it out to see if the output format is suitable.

Hi, @Sean McEntire !

Have you already tried to use filter-subscriptions? 

Look through the article and construct your own cron expression.

We are going to pull a report by fixed version date.

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